Front Desk Specialist - (Emirati Talent)

AbbVie Inc; Dubai; On-site; AED 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dynamic individual for an administrative role in Dubai. This position offers the opportunity to engage with clients and manage essential office tasks, ensuring a professional and organized environment. Ideal candidates will have a strong foundation in communication and organizational skills, along with proficiency in Microsoft Office. Join a forward-thinking company that values integrity and innovation while contributing to impactful projects. If you're eager to grow in a fast-paced setting and meet the local employment requirements, this is a fantastic opportunity to advance your career.

Qualifications

• 0-2 years of experience in administrative or receptionist roles.
• Proficiency in Microsoft Office and strong communication skills.

Responsibilities

• Greeting clients and managing check-ins efficiently.
• Coordinating conference room bookings and maintaining a clean reception area.
• Processing invoices and supporting brand teams with shipping.

Skills

Interpersonal Skills

Communication Skills

Microsoft Office

Organizational Skills

Attention to Detail

Multitasking

Education

High School Diploma

Bachelor's Degree (preferred)

Job description

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn, and TikTok.

Job Description

1. Greeting clients, visitors, and staff in a professional and courteous manner, managing check-ins efficiently.
2. Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
3. Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped.
4. Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
5. Maintaining a clean and organized reception area with high standards.
6. Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
7. Monitoring and ordering office and pantry supplies in collaboration with the facilities or procurement team.
8. Adhering to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures.
9. Coordinating the process of obtaining building permits and supporting employees with building and parking access.
10. Arranging business cards for new recruits.
11. Helping guests by coordinating with internal teams to arrange refreshments during meetings.
12. Processing contract renewals for admin services for Dubai and Kuwait.
13. Preparing and processing invoices for approval, ensuring timely payments to vendors and service providers.
14. Liaising with accounts for invoice processing.
15. Supporting brand teams with shipping of brand materials.
16. Supporting PTP team with shipping of corporate card documents for Pharma and Aesthetics.
17. Providing any ad hoc support as needed.

Function Responsibilities:

1. Raising shopping carts/purchase orders.
2. Processing invoices.
3. Uploading contracts on MAP contract database.

Qualifications

This position is open to Emarati nationals only, in compliance with local employment requirements and regulations.

• 0–2 years of experience in a similar administrative or receptionist role.
• Strong interpersonal and communication skills.
• Professional appearance and demeanor.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• High attention to detail and organizational skills.
• Eagerness to learn and grow in a dynamic, fast-paced environment.
• Ability to multitask and manage responsibilities professionally and efficiently.

Additional Information

AbbVie is an equal opportunity employer committed to operating with integrity, driving innovation, transforming lives, and serving our community. We welcome veterans and individuals with disabilities.

For US & Puerto Rico applicants, learn more at https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

Applicants seeking reasonable accommodations can find more information at https://www.abbvie.com/join-us/reasonable-accommodations.html