Front Desk & Office Operations Specialist – Dubai

Dow Jones & Company; Dubai; On-site; AED 60,000 - 96,000; Full time

Benefits offered by this job

Comprehensive Insurance & Retirement

Paid Time Off and Leaves

Education Benefits

Family Care Benefits

Career Growth Programs

Access to Dow Jones Products

Employee Referral Program

Employee Well-being Support & Fitness

Job summary

Dow Jones & Company in Dubai is seeking an experienced Receptionist to support the smooth day-to-day running of the Dubai office within the Global Real Estate & Workplace Evolution team. The role covers front-of-house, SAP processing, office administration, and general assistance to the Middle East General Manager and Bureau Chief.

The successful candidate will maintain a professional, welcoming, and efficient workplace, ensuring the office is well organized, stocked, and compliant with health

Qualifications

• 5 years of experience in office administrator or receptionist roles.
• Fluency in English; Arabic/Urdu/Tagalog is a plus.
• Ability to manage multiple tasks in a fast-paced environment.
• Experience supporting senior stakeholders or executives.
• Experience with SAP invoices and purchase orders is preferred.

Responsibilities

• Act as the first point of contact for visitors, contractors, and deliveries.
• Manage reception duties and present a professional front-of-house.
• Answer and direct calls, emails, and general inquiries.
• Ensure meeting rooms and reception areas are presentable.
• Maintain office stock and organize supplies.
• Coordinate maintenance, access, and landlord requests.
• Support health, safety, and general workplace compliance.
• Provide administrative support to the General Manager and Bureau Chief.
• Process Amex Card applications for employees.
• Arrange gifts to clients in region.
• Manage calendars and room bookings in Kadence and visitor arrangements.
• Assist with travel bookings and related logistics.
• Handle shipments and laptop distribution.
• Issue SIM cards and renew WiFi contracts.
• Arrange parking permits for employees.
• Prepare documents and meeting materials.
• Maintain filing systems and contact lists.
• Arrange access for new hires (Dubai and Qatar).
• Support internal events and press credentials for National Media Council.

Skills

Front desk

Customer service

Office administration

Diary/calendar management

Tools

SAP

Microsoft Office

Google Workspace

Job description

Dow Jones & Company in Dubai is seeking an experienced Receptionist to support the smooth day-to-day running of the Dubai office within the Global Real Estate & Workplace Evolution team. The role covers front-of-house, SAP processing, office administration, and general assistance to the Middle East General Manager and Bureau Chief.

The successful candidate will maintain a professional, welcoming, and efficient workplace, ensuring the office is well organized, stocked, and compliant with health