Front Desk Coordinator - Emirati Talent

Job Purpose:

Acts both as an operator and receptionist at a single-position telephone switchboard or console. Duties may include operating a telephone switchboard, greeting visitors, and determining the nature of visitors' business.

Main Responsibilities and Accountabilities:

a) Receives, welcomes, books, and refers visitors to the relevant individual or department.

b) Accepts delivery of small parcels and advises addressee.

c) Maintains reception area in a tidy condition.

d) Connects callers who may be uncertain of their required contact to the most appropriate department/contact.

e) Taking and ensuring messages are passed to the appropriate staff member on a timely basis. Determines when an issue is urgent and expedites a response.

f) May administer routine parking and taxi arrangements and issues and collects security badges for visitors.

g) As a key point of entry to the organization, acts with tact, discretion, and courtesy at all times.

h) May perform basic clerical tasks and/or undertake simple copy typing as time permits.

i) Take inventory of supplies and restock as needed.

j) Managing the meeting rooms.

k) Perform ad-hoc duties or responsibilities consistent with the employee Role and assigned by the management.

Education:

• At least a Bachelor’s degree or equivalent from a recognized institution.

Experience:

• At least 3 years experience as a secretary / executive secretary.

Specialist Skills required for the Job:

• Excellent oral and written communication

• High computer proficiency

• Interpersonal skills

• Organizing and planning skills

• Office management Skills