Front Desk Administrator / Receptionist

Siraj International Aluminium & Glass LLC; Dubai; On-site; AED 30,000 - 50,000; Full time

Job summary

Join a leading provider of architectural enveloping solutions in the Middle East and Africa as a Receptionist. This role is perfect for a friendly and professional individual who will create a welcoming atmosphere for visitors. You'll manage phone calls, handle mail, and assist with administrative tasks, ensuring smooth office operations. If you are fluent in English and possess strong computer skills, this opportunity is an excellent way to start your career in a dynamic environment. Freshers are encouraged to apply, and preference will be given to candidates available for immediate joining.

Qualifications

• Strong computer skills and proficiency in Microsoft Office Suite.
• Excellent communication skills, both verbal and written.

Responsibilities

• Greet visitors and manage a multi-line phone system efficiently.
• Schedule appointments and maintain a tidy reception area.

Skills

Fluency in English

Proficiency in Microsoft Office Suite

Excellent verbal communication

Excellent written communication

Friendly and approachable personality

Tools

Office equipment (printers, fax machines)

Job description

Job Description

• Greet and welcome visitors with a warm and professional demeanor, creating a positive first impression that reflects the company's values.
• Manage a multi-line phone system, ensuring all calls are answered promptly and directed to the appropriate personnel or department efficiently.
• Handle incoming and outgoing mail and packages, ensuring proper distribution and maintaining a well-organized mailing system.
• Schedule appointments and meetings, coordinating with internal teams to optimize calendars and ensure effective time management.
• Maintain the reception area to be tidy and welcoming, regularly updating promotional materials and informational brochures.
• Assist with administrative tasks such as data entry, filing, and maintaining office supply inventory to support overall office operations.
• Provide information about the organization's services and programs to visitors, ensuring they receive accurate and helpful guidance.
• Collect cheques and invoices received, contact the concerned department, and arrange for processing.
• Forward emails received in the info inbox to the concerned department or persons.

Desired Candidate Profile

• Fluency in English is mandatory; proficiency in additional languages is highly desirable to cater to a diverse clientele.
• Strong computer skills, including proficiency in Microsoft Office Suite and familiarity with office equipment such as printers and fax machines.
• Excellent verbal and written communication skills, capable of conveying information clearly and concisely to various audiences.
• A friendly and approachable personality, exhibiting patience and understanding when dealing with customer inquiries or concerns.
• Application Process: All applications received through the company’s official email will be forwarded to the concerned department.
• Preferred age range: 20 to 26 years.
• Open to female candidates only, due to the nature of the role.
• Candidates on a visit visa or sponsored visa who are available for immediate joining will be given preference.
• Priority will be given to freshers or candidates with minimal work experience.

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Siraj International Aluminium & Glass LLC

A leading provider of architectural enveloping solutions in the Middle East and Africa since 1988.