Fractional Head of IT (Infrastructure, Security & Compliance)

PharmaTalent Inc.; Dubai; Hybrid; AED 200,000 - 300,000; Part time

Job summary

A leading global talent advisory firm in Dubai is seeking a Fractional Head of IT to oversee IT systems, data privacy, and compliance. This role requires a seasoned IT professional with over 10 years of experience, strong leadership skills, and proven track record in managing Google Workspace and cybersecurity policies. You will play a critical role in shaping IT operations and ensuring compliance across a fast-scaling organization. This position allows for hybrid or remote work arrangements.

Benefits

Flexible work arrangements

Global impact

Strategic ownership of IT systems

Qualifications

• 10+ years of experience in IT operations, ideally in a fast-scaling environment.
• Deep experience managing Google Workspace as Super Admin.
• Strong understanding of GDPR and IT compliance frameworks.

Responsibilities

• Manage Google Workspace and Microsoft 365 accounts.
• Oversee IT infrastructure and compliance policies.
• Act as the Data Protection Officer to ensure compliance.

Skills

IT operations

Google Workspace

Microsoft 365

Data protection

Compliance frameworks

Cybersecurity

Risk management

English fluency

Tools

Google Workspace

Microsoft 365

Time Doctor

Hubstaff

Job description

Overview

Location : Dubai, UAE (Hybrid / Remote)

Fractional Head of IT (Infrastructure, Security & Compliance) — hands-on, fractional IT leadership to own our IT systems, data privacy posture, compliance frameworks, and risk readiness, ensuring tools, data, and team members are set up to succeed securely and efficiently.

PharmaTalent is a global executive search and talent intelligence firm focused on the life sciences sector, partnering with pharmaceutical and biotech companies across North America, Europe, and the Middle East. We are building a secure and scalable digital infrastructure to support a globally distributed team.

This role is for a senior IT professional who can operate as a consultant through a UAE-based licensed entity or freelancer permit and can legally invoice PharmaTalent for services rendered. The role requires immediate ownership of our Google Workspace, hardware lifecycle, remote tools, and data protection policies. You will work directly with the Founder & CEO and with the Fractional CFO, HR Advisor, and Legal Counsel.

Your Core Responsibilities

A. IT Systems Ownership & Admin

• Serve as Google Workspace Super Admin — manage users, groups, aliases, permissions, and device policies
• Onboard and offboard users across Google Workspace, Gmail, and Microsoft 365
• Maintain and enforce admin-level policies across all accounts and applications
• Issue and manage Microsoft Office licenses, ensuring users are properly offboarded and systems wiped as needed

B. Hardware & Software Lifecycle Management

• Maintain a live inventory of all company-issued laptops, accessories, and software licenses
• Support secure laptop provisioning, returns, and wiping procedures for onboarding and offboarding
• Recommend and implement scalable IT asset management practices for a remote, multi-entity team

C. Remote Work Tools & Productivity Stack

• Evaluate, implement, and manage remote time tracking tools (e.g., Time Doctor, Hubstaff)
• Ensure tools are secure, compliant, user-friendly, and integrated with current systems
• Develop SOPs, onboarding guides, and process documentation for these platforms
• Own PharmaTalent’s IT risk policy, data security protocols, and internal controls
• Act as the company’s Data Protection Officer (DPO) — or fulfill DPO-related responsibilities — to ensure compliance with GDPR, U.S. data privacy laws (CCPA / CPRA), and other jurisdiction-specific frameworks
• Oversee vendor privacy reviews, data access control, and breach incident protocols
• Enforce account-level security controls (2FA, password policies, device encryption, etc.)

D. Privacy Policy Oversight & Audit Readiness

• Partner with HR and Legal to ensure compliant data processing agreements (DPAs) and contract clauses with vendors and clients
• Ensure documentation for data subject access requests (DSARs) and right to be forgotten / data deletion protocols
• Lead IT-related audit prep in client security reviews and RFPs, including privacy posture statements
• Proactively assess IT infrastructure scalability as the company grows
• Recommend system and security upgrades based on company size, jurisdiction, or industry best practices
• Advise the CEO on tech stack, security posture, and IT readiness for enterprise clients
• Position the business to pursue ISO 27001 / SOC 2 readiness if required

What You Bring

• 10+ years of experience in IT operations, systems administration, or cybersecurity — ideally in a fast-scaling, remote-first or multi-entity environment
• Deep experience managing Google Workspace (as Super Admin) and Microsoft 365
• Familiarity with time-tracking and remote work platforms (e.g., Time Doctor, Hubstaff, RemotePass)
• Strong working knowledge of GDPR, CCPA / CPRA, data protection, and IT-related compliance frameworks
• Experience preparing for or managing client-side risk audits or RFP compliance
• Hands-on and autonomous — comfortable serving as a one-person IT team
• Fluent in English (spoken and written); other languages a plus
• Dubai, UAE-based or able to work Dubai business hours, and legally permitted to invoice as a consultant
• Already operating as a licensed consultant through a UAE-registered entity or valid freelancer permit, and fully set up to invoice PharmaTalent in compliance with local regulations

Why Join PharmaTalent?

• Global Impact – Build and protect the IT infrastructure of a business operating across Europe, the Middle East, and North America
• Strategic Ownership – Own IT systems, compliance, and data security across a lean, fast-scaling organization
• Core Team Access – Work alongside the CEO and a core fractional team (CFO, HR, Legal) to shape company-wide operations
• Flexible Role – Begin as a fractional engagement, with the option to evolve the role as business needs expand

Ready to Build the Tech & Data Backbone of a Global Talent Advisory Firm?

Apply now to join PharmaTalent as our Fractional Head of IT — and help us scale with structure, security, and compliance.