Fleet Procurement Specialist - Vehicles and Industrial Equipment

AlFuttaim; Dubai; On-site; AED 320,000 - 520,000; Full time

Job summary

Al-Futtaim is seeking an experienced Fleet Procurement Specialist to manage strategic sourcing and procurement for fleet vehicles, equipment, and related services in Dubai. The role covers the complete procurement cycle, including strategy, forecasting, supplier selection, tenders, and contract negotiations.

The successful candidate will focus on cost optimization, supplier performance, and fleet availability across rental, leasing, mobility, and industrial operations, working with

Qualifications

• Minimum 5 years of professional experience in fleet procurement or automotive purchasing.
• Strong knowledge of automotive procurement processes and vehicle specifications.
• Experience sourcing fleet vehicles, automotive products, or related equipment.
• Understanding of supplier evaluation, commercial negotiations, and cost optimization.

Responsibilities

• Develop and implement procurement strategies aligned with fleet plans.
• Forecast monthly and annual vehicle inflows based on demand.
• Conduct supplier due diligence for regulatory compliance and quality.
• Negotiate pricing, rebates, and contractual terms with suppliers.
• Coordinate with Finance, Logistics, and PRO teams for registration and onboarding.
• Monitor supplier delivery commitments and manage procurement records.

Skills

Fleet procurement

Automotive purchasing

Strategic sourcing

Supplier negotiations

Forecasting

Data-driven decision making

Vendor management

Stakeholder management

Communication

Tools

SAP

CarPro

Power BI

Excel

Job description

Job Snapshot

Role: Fleet Procurement Specialist
Location: Dubai, United Arab Emirates
Industry: Automotive
Function: Purchasing-Procurement
Experience: Minimum 5 years in fleet procurement or automotive purchasing
Job Type: Full Time
Work Arrangement: On-site

Al-Futtaim is seeking an experienced Fleet Procurement Specialist to manage strategic sourcing and procurement activities for fleet vehicles, trucks, industrial equipment, vehicle modifications, conversions, accessories, and related services in Dubai, United Arab Emirates. The role covers the complete procurement cycle, including purchasing strategies, fleet demand forecasting, supplier selection, competitive tendering, commercial evaluation, contract negotiations, and delivery coordination. The successful candidate will focus on cost optimization, technical compliance, supplier performance, and operational suitability while supporting fleet availability across rental, leasing, mobility, and industrial operations. Working closely with the Head of Asset and Fleet, the position requires coordination with manufacturers, dealers, specialist suppliers, Finance, Logistics, and PRO teams to ensure efficient procurement, timely vehicle registration, and accurate asset onboarding.

Job Details

Country: United Arab Emirates City: Dubai Industry: Automotive Function: Purchasing-Procurement Salary: Not disclosed Gender: No Preference Candidate Nationality: Not specified Job Type: Full Time Work Arrangement: On-site

Key Responsibilities

• Strategic Fleet Procurement and Planning - Develop and implement procurement strategies aligned with approved fleet purchasing plans and business requirements.
• Support the Head of Asset and Fleet in preparing annual plans for new vehicle purchases.
• Forecast monthly and annual vehicle inflows based on operational demand.
• Develop category-based sourcing strategies for fleet vehicles, trucks, industrial equipment, vehicle modifications, conversions, and related services.
• Consolidate purchasing requirements across business units to improve procurement efficiency.
• Evaluate market conditions, supplier capabilities, and available sourcing options.
• Recommend appropriate procurement models based on operational requirements, total cost of ownership, supply risks, and long-term business value.
• Ensure procurement activities support fleet availability and business continuity.
• Identify and maintain relationships with vehicle manufacturers, authorized dealers, industrial-equipment suppliers, and specialist service providers.
• Develop and maintain a competitive supplier base for vehicles, accessories, modifications, and conversion services.
• Evaluate and prequalify suppliers based on technical capabilities, financial stability, operational capacity, and service quality.
• Conduct supplier due diligence covering regulatory compliance, quality systems, aftersales support, and business-continuity risks.
• Assess supplier performance against commercial and operational requirements.
• Maintain effective communication with suppliers throughout procurement and delivery activities.
• Support supplier governance and compliance with organizational procurement standards.
• Manage competitive tendering and commercial evaluation processes for fleet and equipment purchases.
• Negotiate supplier pricing, rebates, delivery schedules, and contractual terms.
• Achieve purchasing cost savings and rebates in accordance with approved procurement plans and departmental objectives.
• Evaluate purchasing proposals based on commercial value, technical suitability, and operational requirements.
• Identify opportunities to reduce acquisition costs and improve procurement efficiency.
• Monitor procurement expenditure and support departmental cost-control initiatives.
• Consider total cost of ownership when evaluating purchasing decisions.
• Ensure negotiated agreements support business requirements and long-term value creation.
• Prepare internal approval notes, purchase proposals, and supporting procurement documentation.
• Submit purchasing recommendations for management review and approval.
• Ensure compliance with Delegation of Authority (DOA) requirements and internal procurement policies.
• Follow applicable audit guidelines and VAT compliance requirements.
• Maintain accurate procurement records and relevant supplier documentation.
• Monitor outstanding Local Purchase Order (LPO) cases.
• Exercise contractual cancellation rights when necessary and in accordance with applicable terms.
• Support transparent and consistent procurement processes.
• Coordinate with Finance, Logistics, and PRO teams to facilitate vehicle registration and delivery.
• Monitor supplier delivery commitments and identify potential delays.
• Support timely vehicle and equipment availability for operational requirements.
• Ensure accurate vehicle and asset information is uploaded into relevant systems during fleet onboarding.
• Coordinate procurement and delivery activities with internal business units.
• Address procurement-related issues that may affect fleet readiness.
• Maintain visibility of pending purchases, deliveries, and onboarding activities.
• Monitor fleet mix, utilization, and remarketing plans to support cost-efficient asset management.
• Analyse procurement and operational information to identify opportunities for improvement.
• Track key performance indicators, including fleet utilization and supplier delivery timelines.
• Prepare procurement reports and management updates using available business data.
• Evaluate purchasing trends, costs, and supplier performance.
• Recommend measures to optimize vehicle holding costs and procurement efficiency.
• Support data-driven decisions relating to fleet acquisition and asset planning.

Required Qualifications and Experience

• Minimum 5 years of professional experience in fleet procurement or automotive purchasing.
• Strong knowledge of automotive procurement processes and vehicle specifications.
• Experience sourcing fleet vehicles, automotive products, or related equipment.
• Understanding of supplier evaluation, commercial negotiations, and procurement cost optimization.
• Knowledge of procurement risk management and supplier compliance requirements.
• Proficiency in SAP, CarPro, and fleet management systems.
• Advanced Microsoft Excel and reporting capabilities.
• Proficiency in Microsoft Office applications and Power BI.
• Ability to analyse procurement information and support commercial decision-making.

Required Skills and Competencies

• Strong strategic sourcing and procurement management capabilities.
• Knowledge of automotive specifications and fleet purchasing requirements.
• Effective supplier evaluation, negotiation, and relationship management skills.
• Strong analytical abilities with a focus on cost optimization and risk management.
• Understanding of procurement controls, purchasing documentation, and approval procedures.
• Ability to assess commercial proposals and supplier capabilities.
• Advanced spreadsheet analysis and management reporting skills.
• Strong organizational skills and attention to detail.
• Ability to coordinate procurement activities across multiple departments.
• Effective communication and stakeholder management skills.
• Commercial awareness and commitment to achieving purchasing cost savings.
• Ability to monitor procurement performance and address delivery-related challenges.

About Al-Futtaim

Established in the 1930s, Al-Futtaim is a diversified privately held regional business headquartered in Dubai, United Arab Emirates. The Group operates across more than 20 countries, with business activities spanning automotive, financial services, real estate, retail, and healthcare. It employs more than 40,000 people and represents over 200 internationally recognized brands, including Toyota, Lexus, IKEA, ACE, and Marks and Spencer. Al-Futtaim focuses on customer service, digital innovation, sustainable growth, and strategic partnerships. Its automotive and mobility-related operations support a range of business activities where effective procurement, asset management, and operational coordination contribute to business performance and long-term value.