Finance Operations Coordinator

Al Tayer Group; Dubai; On-site; AED 80,000 - 120,000; Full time

Job summary

Al Tayer Group is hiring for a Supply Chain Administrative role in Dubai. The successful candidate will support supply chain activities and handle various administrative responsibilities, including vendor registration, payment processing, and documentation management. Ideal candidates will have 4-5 years of experience and a background in Commerce or Finance, along with strong analytical and communication skills.

Qualifications

• 4 - 5 years’ experience in a relevant field.
• High levels of computer literacy and strong numeric and analytical skills.
• Experience dealing with high volume of external suppliers.

Responsibilities

• Liaise with planning for supplier information and vendor registration.
• Provide status updates regarding payments and deliveries.
• Resolve shipment discrepancies and coordinate corrective actions.

Skills

Computer literacy

Numeric skills

Analytical skills

Communication skills

Interpersonal skills

Organizational skills

Attention to detail

Experience in Supply Chain

Education

Graduate in Commerce/Finance or ACCA

Job description

As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols and Armani to name just a few!

About The Role

To provide ongoing support to supply chain activities and shoulder all the administrative responsibilities as functionally required by the business using relevant IT systems and processes.

What You’ll Be Doing

• Liaise with planning / buying for correct supplier’s information and bank details to ensure accurate vendor registration to cater accurate purchase order and payment.
• Provide Planners on weekly basis with information regarding status of payments and deliveries.
• Provide accurate data with shipment deliveries against payment process to Planning / Buying.
• Provide Finance department with details for drafting Letters of Credit and submit for supplier approval.
• Coordinate with suppliers for Letter of Credit opening and send the final LC application to Finance department for approval / signature.
• Track expiry dates of LC’s and amend / cancel based on following season OTB commitments.
• Resolve any shipment discrepancies and liaise with the suppliers in case of any variance / damage to prompt immediate corrective action.
• Coordinate with Planners and warehouse for shipment discrepancies and liaise with the suppliers in case of any variance of payment and take prompt action.
• Submit claims for damages / return to vendors / any other support from Brand / suppliers and ensure timely collection and accounting.
• Maintain necessary documentation system for efficient and orderly storage and retrieval of documents / information. Maintain and update all necessary records, files and databases.

About You

• Graduate in Commerce / Finance Or ACCA, is preferred.

Years of Experience

• 4 - 5 years’ experience in a relevant field.

Knowledge and Skills

• High levels of computer literacy, numeric and analytical skills.
• Good communication and inter-personal skills.
• Highly organised with attention to detail.
• Excellent background experience dealing with high volume of external suppliers.
• Experience in Supply chain and regular checks.

Additional Information

Finance Finance • UAE, Dubai, United Arab Emirates