Finance Operations Coordinator

Al Tayer Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading luxury retail firm in Dubai is seeking a Supply Chain Administrator to provide support and manage administrative responsibilities related to vendor registration, payments, and deliveries. The ideal candidate will have 4-5 years of relevant experience, high levels of computer literacy, and excellent organizational skills. This role is essential for ensuring smooth supply chain operations and resolving any discrepancies with shipments.

Qualifications

• 4 - 5 years’ experience in a relevant field.

Responsibilities

• Liaise with planning for accurate vendor registration.
• Provide Planners with updates on payments and deliveries.
• Coordinate with suppliers for Letter of Credit.
• Resolve shipment discrepancies with suppliers.
• Maintain documentation system for efficiency.

Skills

High levels of computer literacy

Good communication skills

Inter-personal skills

Highly organised

Attention to detail

Experience with external suppliers

Analytical skills

Education

Graduate in Commerce/Finance or ACCA

Job description

About Us

As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols and Armani to name just a few!

About The Role

To provide ongoing support to supply chain activities and shoulder all the administrative responsibilities as functionally required by the business using relevant IT systems and processes.

Responsibilities

• Liaise with planning / buying for correct supplier’s information and bank details to ensure accurate vendor registration to cater accurate purchase order and payment.
• Provide Planners on weekly basis with information regarding status of payments and deliveries.
• Provide accurate data with shipment deliveries against payment process to Planning / Buying.
• Provide Finance department with details for drafting Letters of Credit and submit for supplier approval.
• Coordinate with suppliers for Letter of Credit opening and send the final LC application to Finance department for approval / signature.
• Track expiry dates of LC’s and amend / cancel based on following season OTB commitments.
• Resolve any shipment discrepancies and liaise with the suppliers in case of any variance / damage to prompt immediate corrective action.
• Coordinate with Planners and warehouse for shipment discrepancies and liaise with the suppliers in case of any variance of payment and take prompt action.
• Submit claims for damages / return to vendors / any other support from Brand / suppliers and ensure timely collection and accounting.
• Maintain necessary documentation system for efficient and orderly storage and retrieval of documents / information. Maintain and update all necessary records, files and databases.

Qualifications

• Graduate in Commerce / Finance Or ACCA, is preferred.

Years of Experience

• 4 - 5 years’ experience in a relevant field.

Knowledge and Skills

• High levels of computer literacy, numeric and analytical skills.
• Good communication and inter-personal skills.
• Highly organised with attention to detail.
• Excellent background experience dealing with high volume of external suppliers.
• Experience in Supply chain and regular checks.

Additional Information