Finance Coordinator

AccorHotel; Dubai; On-site; USD 35,000 - 55,000; Full time

Job summary

A leading hotel chain is seeking a Finance Coordinator to support the Finance & Purchasing Departments. The role involves managing administrative tasks, maintaining positive relationships with internal and external customers, and ensuring the timely execution of business procedures. Candidates should possess strong communication skills, finance-related experience, and proficiency in Microsoft applications.

Qualifications

• Minimum 1 year's experience in the hospitality industry.
• Outstanding communication skills in English, both written and verbal.
• Finance/Purchasing related experience preferred.

Responsibilities

• Provide organizational and administrative support to Finance.
• Type and prepare various documents, including meeting minutes.
• Assist in payroll documentation and reporting.

Skills

Communication

Interpersonal Skills

Attention to Detail

Computer Proficiency

Education

College education or Hotel/business administration degree

Certified course in administrative management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Publisher

Microsoft Outlook

Job description

POSITION DESCRIPTION

Position:Finance Coordinator

Department: Finance

Reports to: Director of Finance & Business Support

PURPOSE OF POSITION

To provide organizational and administrative support to the Finance & Purchasing Departments and the timely and efficient execution of assigned office and business procedures.

KEY ROLES & RESPONSIBILITIES

• Communicate to customers (internal and external) in a polite and courteous manner
• Perform duties and responsibilities in a confidential manner when applicable
• Type and prepare a variety of documents such as letters memos and minutes
• Handling of correspondence and answering the telephone as related to the job
• Attend daily Finance Meeting and take meeting minutes
• Prepare monthly staff attendance report for Cluster Payroll Manager
• To verify the holiday postings in the timesheet submitted by T&C from ERP
• To prepare the Employee Index on monthly basis based on the timesheet submitted
• To collate payroll earnings and deductions documents and subsequently enter in the earnings and deductions reports
• Assist in sending/collecting documents to/from Sofitel Dubai The Obelisk
• Provide organizational and administrative support to the Director of Finance
• Organize a variety of documents and maintain stationery and office supplies
• Maintain complete knowledge of all Finance Purchasing and hotel services/features
• Liaise with other departments ensuring communication and the resolution of opportunities
• Contribute ideas and suggestions to enhance financial & operational procedures in the Hotel
• To work efficiently and effectively in meeting deadlines and delivering quality work
• To keep positive relations with suppliers and other external clients
• Carry out any other duties as and when assigned by the Director of Finance
• Accounts Receivable daily organization of invoices and filings
• Uploading online invoices including suppliers Pacific World Dnata and few more
• 2 x a week follow ups for PM and PX accounts
• Credit Card Reconciliation
• Provide weekly support of payment follow ups
• Assist Finance & Purchasing teams during the vacation times when needed

Qualifications :

PERSONAL ATTRIBUTES

• Outstanding communication skills in English both written and verbal (additional foreign language would be an advantage)
• Excellent interpersonal skills to build positive relations with all the departments and be able to deal with diverse staff
• Strong attention to detail with the ability to coordinate and prioritize multiple tasks
• Computer proficiency in Word Excel PowerPoint Publisher Outlook and good typing skills

QUALIFICATIONS

• College education or Hotel / business administration degree
• Finance / Purchasing related experience preferred
• Front office F&B or other areas of hotel experience beneficial to the role to understand
• Must like the numbers and accounting
• Certified course in administrative management preferred

EXPERIENCE

• Minimum 1 years experience in the hospitality industry
• Previous experience in similar role is preferable

Additional Information :

Raffles DubaiSheikh Rashid Road Wafi121800 Dubai United Arab Emirates

Remote Work :

No

Employment Type :

Full-time