Finance Coordinator

RAFFLES; Dubai; On-site; USD 30,000 - 45,000; Full time

Job summary

A leading hotel is seeking an Administrative Support professional to enhance the Finance & Purchasing Departments. The role involves communicating with internal and external clients, preparing documents, and maintaining positive relationships both within the hotel and with suppliers. Candidates should have relevant qualifications and experience in hospitality and administration.

Qualifications

• Outstanding verbal and written communication skills in English.
• Strong interpersonal skills for positive relations with diverse staff.
• Minimum of 1 year experience in the hospitality industry.

Responsibilities

• Provide organizational support to the Finance & Purchasing Departments.
• Attend meetings and take minutes.
• Handle documentation and correspondence efficiently.

Skills

Communication skills

Interpersonal skills

Attention to detail

Computer proficiency

Education

College education or Hotel/business administration degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

Reports to : Director of Finance & Business Support __________________________________________________________________________________

PURPOSE OF POSITION

To provide organizational and administrative support to the Finance & Purchasing Departments and the timely and efficient execution of assigned office and business procedures.

KEY ROLES & RESPONSIBILITIES

• Communicate to customers (internal and external) in a polite and courteous manner
• Perform duties and responsibilities in a confidential manner when applicable
• Type and prepare a variety of documents such as letters, memos and minutes
• Handling of correspondence and answering the telephone as related to the job
• Attend daily Finance Meeting and take meeting minutes
• Prepare monthly staff attendance report for Cluster Payroll Manager
• To verify the holiday postings in the timesheet submitted by T&C from ERP
• To prepare the Employee Index on monthly basis based on the timesheet submitted
• To collate payroll earnings and deductions documents and subsequently enter in the earnings and deductions reports
• Assist in sending / collecting documents to / from Sofitel Dubai The Obelisk
• Provide organizational and administrative support to the Director of Finance
• Organize a variety of documents and maintain stationery and office supplies
• Maintain complete knowledge of all Finance, Purchasing and hotel services / features
• Liaise with other departments ensuring communication and the resolution of opportunities
• Contribute ideas and suggestions to enhance financial & operational procedures in the Hotel
• To work efficiently and effectively in meeting deadlines and delivering quality work
• To keep positive relations with suppliers and other external clients
• Carry out any other duties as and when assigned by the Director of Finance
• Accounts Receivable daily organization of invoices and filings
• Uploading online invoices including suppliers Pacific World, Dnata and few more
• 2 x a week follow ups for PM and PX accounts
• Credit Card Reconciliation
• Provide weekly support of payment follow ups
• Assist Finance & Purchasing teams during the vacation times when needed

Qualifications

PERSONAL ATTRIBUTES

• Outstanding communication skills in English, both written and verbal (additional foreign language would be an advantage)
• Excellent interpersonal skills to build positive relations with all the departments and be able to deal with diverse staff
• Strong attention to detail with the ability to coordinate and prioritize multiple tasks
• Computer proficiency in Word, Excel, PowerPoint, Publisher, Outlook and good typing skills

QUALIFICATIONS

• College education or Hotel / business administration degree
• Finance / Purchasing related experience preferred
• Front office, F&B or other areas of hotel experience beneficial to the role to understand
• Must like the numbers and accounting
• Certified course in administrative management preferred

EXPERIENCE

• Minimum 1 years experience in the hospitality industry,
• Previous experience in similar role is preferable

Additional Information