Finance Administration Coordinator (UAE National)

PURPOSE OF THE ROLE:

To ensure the efficient and accurate management of petty cash and manual expense claims, supporting the financial operations of the company by ensuring adherence to company policies, facilitating timely payments, and contributing to overall financial control and transparency. This role directly impacts the company’s ability to manage expenses and maintain compliance with internal financial guidelines.

KEY ACCOUNTABILITIES:

1. Petty Cash Financial Controlling

• Receive daily petty cash documents from various departments.
• Review all attached documentation to ensure compliance with company policy.
• Reject any documents that do not align with company policy.
• Prepare invoices for each department and ensure approval before initiating payments.

2. Individual Department Expenses (Manual Claims)

• Receive daily expense claims for various business activities (e.g., business trips, meetings, entertainment).
• Review all attached documentation in the expense claims.
• Ensure all spending complies with company policy, including spending limits and exclusions (e.g., no alcohol, no smoking).
• Prepare invoices for each claim, and after approval, initiate the corresponding payments.

QUALIFICATIONS AND EXPERIENCE:

Education:

• Bachelor’s degree in Accounting, Finance, or a related field
• Professional certification (e.g., CMA, CPA) is a plus

Experience:

• 0–2 years of relevant experience in finance, accounting, or administrative support
• Proficient in Microsoft Excel and PowerPoint (advanced level)
• Experience with ERP systems such as Oracle or SAP is an advantage

SKILLS AND ABILITIES:

• Strong attention to detail and accuracy
• Ability to work under pressure and meet tight deadlines
• Excellent communication and interpersonal skills
• High level of integrity and professional ethics
• Strong organizational and time management skills
• Analytical thinking and problem-solving abilities

REQUIRED COMPETENCIES

Core Competencies:

• Accountability: Takes ownership of tasks and sees them through to completion
• Teamwork: Works collaboratively with colleagues across departments
• Initiative: Proactively identifies issues and proposes solutions
• Adaptability: Adjusts quickly to changing priorities and business needs
• Customer Focus: Understands and responds to internal stakeholder needs