Facility & HSE Manager

Emirates Logistics; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

An established industry player seeks a dedicated Facility Manager to oversee warehouse operations and maintenance. This role involves ensuring compliance with safety standards, managing maintenance budgets, and leading a team to achieve operational excellence. The ideal candidate will have over 10 years of experience in facility management, a degree in Mechanical Engineering, and strong leadership skills. Join a forward-thinking company that values safety and sustainability, and make a significant impact on the efficiency of operations while promoting a culture of safety and compliance.

Qualifications

• 10+ years of experience managing large warehouse facilities.
• NEBOSH or IOSH certification preferred for safety management.

Responsibilities

• Oversee all aspects of warehouse maintenance and safety.
• Lead HSE initiatives and conduct safety audits.
• Manage team operations and ensure compliance with standards.

Skills

Facility Management

Health and Safety Management

Mechanical Skills

Risk Assessment

Communication Skills

Time Management

Problem-Solving Skills

Education

Degree in Mechanical Engineering

Construction Management

Tools

Microsoft Office

Repair Tools

Job description

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Job Responsibilities:

• Oversees & manage all aspects related to the Warehouse building and grounds maintenance of the Facility.
• Organize and co-ordinate all building related maintenance activities including cleaning, regular breakdowns and fitment jobs.
• Secure that the control of Racking systems, Facility assets, MHE and building maintenance respect the legal aspects.
• Organise and co-ordinate all equipment, machineries, batteries PM & CM maintenance activities.
• Secure that the safety and security demands on technical equipment and building are managed effectively.
• Manage the general Maintenance Services & KPI requirements (lead Service team and or take contract responsibility in case of outsourced vendor services).
• Preparation and utilization of Maintenance budget allocations.
• Responsible for Maintenance, operations, cleaning and general procurement.
• Manage waste management and maintain records to align contractual requirements.
• Responsible to have the breakdowns reported and have it operational to support operation requirements.
• Co-ordinate with operations team on required modifications like beams, gates, sign boards etc.
• Monitoring on wear and tear, damages and repairing to original state.
• Liaising with operation and the maintenance contractor/suppliers for the full-time functionality of the Dock door, dock levelers, sliding doors and fire doors and equipment.
• Manage security systems, personnel (vendor) systems, controls and records.
• Monitoring of the floor & roof condition reporting of the various floor cracks/expansion joint which hamper operations for timely repairs.
• Maintaining MSDS for all the hazardous items at site.
• Daily inspection and reporting of the safety and security issues at site.
• Ensure all building systems and suppliers are working in a compliant manner.
• Ensuring the annual Operation fitness certificate is secured from the authorities.

HSE Management:

• Lead, monitor and implement the HSE goals & objectives and relative KPI’s set by the Management Team.
• Lead HSE matters by example and provide leadership, feedback, and assistance to achieve the set goals.
• Promote the deployment of OSHA's safety rules and regulations.
• Be the lead in waste management & sustainable initiatives and its continuous monitor.
• Conduct safety audits both internal and external.
• Participate in accident/incident investigation. Carry out analysis of accident/incident statistics, identifying trends and suggesting improvement plans.
• Provide technical support to Senior Management on any safety/occupational Risk related subjects.
• Conduct in-house safety trainings and Audits.
• Provide safety related engineering inputs into new projects and operational work process modifications.
• Participate in HSE meetings with clients/external vendors and represent the organization’s goals and values.
• Perform/Assign Risk Assessments – both Operational and occupational.
• Hold responsibility for HSE budget and oversight activity and resource expenditure.
• Carry out annual performance evaluation of HSE staff at sites.
• Lead Safety Audits, Management walk-through, inspection, Risk Assessment, ER drills, FA and FF trained POCs etc.

Team Management:

• Participate in hiring process of the Team.
• Shift Roaster / Leave Management of the team.
• Guide, train and monitor the team members to ensure safety and quality at work.
• Ensure team prepares customer specific service delivery SOP as per KPI.
• Assist and Guide in the implementation of Client KPI and Checks.
• Periodic audit of members to ensure adherence to set policies.
• Periodic reporting and analysis of performance.
• Co-ordinate with Operations and HR on Labour related regulations of facility team workings.
• Maintain & Conduct regular trainings on process change, refreshers, follow-up, and skill development for the team.

Sustainability & KPI Management:

• Ensure Compliance Standards in facility management set by the management.
• Maintain the compliance and KPI Goals are met, present period reports and improvements.
• Implement plans and checks to ensure the work process and procedures are sustainable.
• Analyze and execute strategies to address issues such as energy use, resource conservation, recycling, pollution reduction, waste elimination, transportation, education, and building design.
• Research environmental concerns and sustainability issues for the facility.
• Execute sustainable organizational policies or practices.
• Develop methodologies to assess the viability or success of sustainability initiatives.
• Analyze data to and submit periodic reports on progress.
• Develop/oversee the development of sustainability evaluation or monitoring systems.
• Supervise workers performing environmentally sustainable activities.
• Train & develop awareness in the sustainable initiatives and their support to achieve it.
• Implement a proper waste management system; housekeeping systems in workplaces, & maintain social hygiene.

Desired Skills:

• Minimum 10+ years’ experience of managing a large Warehouse facility.
• Degree in Mechanical Engineering or equivalent / Construction management.
• Experience of preparing policies/manuals for effective facility management.
• Experience of conducting safety & risk assessment in a workplace.
• NEBOSH or IOSH Certified. OSHA certification will be an added advantage.
• Excellent knowledge in Health, Safety and Environment Management Systems, Environmental Discharges, Incident Command System, Incident Investigation, HSE Auditing Techniques, Haz. Management.
• Advanced mechanical skills and knowledge of MEP, plumbing, HVAC, Security and other building systems.
• Knowledge of occupational safety and local laws and regulations governing security/safety procedures and policies.
• Aware and familiar with Free Zone standards and regulations, experience of Trakhees system will be an add-on.
• Proficiency with repair tools and techniques.
• Excellent English communication and interpersonal skills, including the ability to speak with all levels of employees, guests, vendors and team members. Speaking Hindi can be an added advantage.
• Proficient in Microsoft Office applications.
• Excellent with time management, organization and prioritization abilities.
• Keen attention to detail and efficient problem-solving skills.
• Self-motivated and able to work independently.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Management and Manufacturing

Industries

Transportation, Logistics, Supply Chain and Storage