Facilities Manager

Kitopi; Dubai; On-site; AED 200,000 - 280,000; Full time

Job summary

A leading foodtech company in Dubai is looking for a Facilities Manager to oversee operational excellence across multiple kitchens. The ideal candidate will have over 5 years of experience in facilities management within the F&B industry, strong leadership skills, and advanced analytical abilities. This role involves developing best practices and ensuring compliance with regulations while managing vendor performance and asset systems.

Qualifications

• 5+ years of experience in F&B or restaurant facilities management.
• Strong knowledge of kitchen equipment specs and facility requirements.
• MEP understanding related to foodservice operations.
• Advanced Excel skills and familiarity with ERP/facility management software.
• Strong leadership experience managing teams.

Responsibilities

• Design and roll out facility management standards.
• Monitor implementation of facility processes.
• Maintain asset management system for efficient tracking.
• Lead initiatives to lower utility consumption and costs.
• Ensure compliance with safety regulations.

Skills

F&B facilities management

Negotiation skills

Analytical skills

Leadership

Attention to detail

Tools

Excel

ERP software

Job description

Job Summary

The Facilities Manager ensures operational excellence and consistency across all kitchens by developing and implementing standards, systems, and best practices for facility maintenance, asset management, and vendor coordination. The role supports local facility teams, driving efficiency, compliance, and cost-effectiveness through structured planning, forecasting, and performance monitoring

Key Responsibilities

• Design and roll out regional facility management standards including PPM frequency, AMC scope (insourced and outsourced), and team workload planning.
• Monitor and ensure consistent implementation of facility processes across all countries.
• Maintain a centralized facility, asset, and portfolio management system to support real-time tracking and efficiency.
• Keep the regional kitchen asset database updated and aligned with ERP records.
• Lead infrastructure enhancement initiatives to lower utility consumption and operational costs.
• Ensure compliance with safety regulations and upkeep of kitchen facilities and equipment.
• Define and manage PAR level strategies for spare parts to support uptime and SLA performance.
• Oversee vendor performance, renew contracts, and lead negotiations to meet regional quality and budget standards.
• Coordinate and manage regional insurance and service contracts.
• Support financial and non-financial reporting, forecasting, and budgeting.
• Plan and execute equipment installations and refurbishments with internal stakeholders.
• Collaborate with manufacturing partners and procurement to optimize sourcing and pricing.
• Develop annual regional forecasts for equipment demand and ensure adequate stock with suppliers.
• Assist local teams in identifying and contracting preferred suppliers by country.

Required Qualifications

• 5+ years of experience in F&B or restaurant facilities or asset management.
• Strong knowledge of kitchen equipment specs and facility requirements.
• MEP understanding, especially related to foodservice operations.
• Advanced Excel skills and familiarity with ERP/facility management software.
• Strong leadership with experience managing cross-border teams.
• Excellent negotiation, planning, and analytical skills.
• High attention to detail and structured thinking.

Recruitment Process and Timeline

First, you apply, and our talent attraction team will review your profile. If your profile matches our requirements, you will receive a link to schedule a meeting with a recruiter at your convenience. This meeting is an opportunity for you to share more about yourself and for us to get to know you better.

If you are shortlisted, you will meet with our hiring managers. Depending on the role and its requirements, you may need to attend 2-3 interview rounds. These rounds could include a case study, role-play, trial assignment, or live coding session, which will be communicated to you in the initial conversation.

Upon successful completion of the interview rounds, your recruiter will contact you to discuss the offer. We aim to complete this process within 2-3 weeks.

So, what does it really mean to work at Kitopi?

We are constantly striving to make Kitopi the best place to work, by empowering you to be the best version of yourself every day. Our company values act as our guiding principles to help ensure that everyone feels safe, included, and like they truly belong.

Kitopi is an equal-opportunity employer. While we currently operate in 6 countries, we are over 70 different nationalities of talented Kitopians. Whether you are a seasoned professional, a recent graduate, or someone looking to return to the workforce after a break, we encourage you to apply. We celebrate rich diverse backgrounds, lifestyles, and cultures and have a 0-tolerance policy towards racism, bigotry, and hate. Please apply if you see a position that makes your heart skip a beat and help us build a company that we are all proud to work for.

Customer-obsessed and tech-enabled, at Kitopi, we are a team of passionate humans who are on a mission together to satisfy the world’s appetite.