Facilities Manager

Provis Realestate Management - Sole Proprietorship; Dubai, Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in facility management is seeking a Facility Manager to oversee services for a residential property portfolio in Dubai. The role involves managing contracts, ensuring compliance with safety standards, and maintaining relationships with service providers. The ideal candidate will hold a Bachelor's in Engineering and possess extensive experience in facility operations and management.

Qualifications

• Bachelor's degree in Electrical or Mechanical Engineering.
• Experience in facility management and contract oversight.
• Strong organizational and supervisory skills.

Responsibilities

• Oversee and manage facility management services for residential properties.
• Ensure compliance with statutory regulations and oversee service providers.
• Prepare technical specifications for tendering processes.

Skills

Supervision

Facility Management

Contract Management

Education

Bachelor of Technology/Engineering

Job description

Bachelor of Technology/Engineering(Electrical, Mechanical)

Nationality

Any Nationality

Any

Vacancy

1 Vacancy

Job Description

• To oversee, supervise, co-ordinate and provide guidance on all facility management services associated with the residential property portfolio.
• Supervise the FM Engineering team responsible for the individual community/ buildings in the assigned portfolio.
• Award contracts for AMCs, refurbishment projects, remedial works or for provision of FM ‘soft’ services, such security, cleaning, pest control, gardening services etc.
• Ensure the planned preventative maintenance (PPM) schedules for the community are monitored closely and the Fire and Life Safety systems are maintained to the defined standard as per the requirements of the equipment manufacturers.
• Ensure all properties are certified by Civil Defense, ADNOC and any other Government entity that may be required. Oversee the activities of the service providers and ensure they are monitored on a monthly basis and that their performance is monitored on an annual basis before renewal of contract.
• Ensure the common areas and the facilities within the community/ building are inspected on a monthly basis accompanied by the respective Property Manager, to verify the general condition, cleanliness and security of the property is maintained addressing any day- to -day repairs as a priority.
• Ensure all utility systems are inspected in accordance with statutory regulations for the assigned portfolio.
• Maintain the statutory documents as per the Municipality/Civil Defence/Other Government entities’ requirements for the community/buildings and establish a property filing system that facilitates rapid retrieval of documents.
• Review and approve all incoming vendor invoices before submitting for payment to the designated FM Administrator. Monitor the Check-In and Check-Out processes and ensure the inspections of units are undertaken by the Facility Inspector/or External Service Provider within the defined timeframe to ensure it is ready for occupation.
• Ensure that any incidents or near misses occurring on the premises of the assigned portfolio are recorded, investigated and that should an insurance claim be required, the respective Property Manager is notified immediately.
• Arrange for any insurance quotations needed for remedial works to be prepared and forwarded to the respective party. Monitor the completion of all tenants’ FM service requests and complaints, and ensure they are addressed within the defined timescale.
• Develop a good working relationship with the respective Property Manager /Supervisor responsible for the community/building. Additional Responsibilities depending on the portfolio:
• Accompany the respective Property Manager during the Take-Over process and provide input and guidance on potential for refurbishment for existing buildings or prepare the snagging list and timeframe for implementation during the Defect Lability Period (DLP) with main contractor for new build.
• Ensure all relevant documents are collected during the Take-over process or handled back to the owner/landlord during the Hand-over process are maintained in a secure property file.
• Review and approve the proposed drawings, load schedule, insurance cover for commercial fit-out of premises to ensure the guidelines are met.
• Prepare the scope, Bill of Quantities ( BOQ) and technical specifications for the Invitation to Tender( ITT) for the tendering process undertaken by Provis Procurement.
• Oversee the tendering process from a technical perspective by reviewing all Request for Information (RFIs) and Request for Proposals (RFPs) prior to these being send out to market by Provis Procurement.
• Assist in the commercial evaluation to determine the winning bid and assist with the negotiations, if required.
• Monitor the fit-out activities to ensure compliance with regulations and ensure the fit-out is executed to the approved design.
• Establish and foster good working relationships with the client’s representatives and attend meeting with them as required, together with the related contractors for the building.

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Provis Realestate Management - Sole Proprietorship

First Floor, L1-031, Yas Mall, Yas Island Abu Dhabi, United Arab Emirates, 130520 Abu Dhabi, United Arab Emirates (UAE)