Facilities Management Specialist

Beyond ONE; Dubai; On-site; AED 72,540 - 100,440; Full time

Benefits offered by this job

Hybrid work model

Healthcare and local benefits

Job summary

Beyond ONE in Dubai seeks a Facilities Coordinator to ensure a smooth, compliant, and productive office environment. You will oversee cleaning, maintenance, utilities and security vendor interactions while supporting moves and basic IT coordination.

The role requires a bachelor’s or diploma in facilities management or a related field and substantial experience coordinating facilities in fast‑paced settings. Hybrid work options and UAE regulatory compliance experience are valued.

Qualifications

• Bachelor’s degree or diploma in Facilities Management, Administration, Engineering or related field.
• 24 years of experience in facilities coordination, office administration or building operations.

Responsibilities

• Coordinate day‑to‑day operational needs for the Dubai office, including cleaning, maintenance, utilities and security vendor interactions.
• Track and respond to facilities‑related requests, working closely with office staff and external providers to resolve issues promptly.
• Support vendor management by reviewing service levels, reporting concerns and conducting routine inspections.
• Assist with workspace arrangements, furniture and equipment setup and basic IT coordination during moves or changes.
• Monitor regular maintenance schedules for air conditioning, electrical systems and other critical infrastructure.
• Support compliance efforts by conducting basic health and safety checks to align with UAE regulations.
• Contribute to cost tracking and administrative support for facility invoices and supplies procurement.
• Collaborate with People, IT and Finance teams on office‑related matters and team coordination activities where needed.

Skills

Health and safety regulations

Vendor coordination

Calendar management

Education

Bachelor’s degree in Facilities Management

Tools

Budget tracking tools

Vendor assessment tools

Job description

Role Purpose

As a Facilities Coordinator you’ll play a vital role in ensuring smooth daily operations and a great workplace experience at our Dubai headquarters. By keeping our facilities running efficiently and professionally supporting vendors and maintenance functions you’ll directly impact how our teams collaborate, engage and thrive every day.

• Why this role matters: You’ll keep our facilities running efficiently and professionally, supporting vendors and maintenance to create a beneficial workplace for the Dubai team.
• What success looks like: Within your first year you’ll streamline maintenance schedules, improve responsiveness with service vendors and ensure every Rebel working from Dubai benefits from a functional, safe and clean office environment.
• Why this is for you: You’re excited by logistics details and supporting teams behind the scenes. You bring a hands‑on mindset and can manage multiple moving parts from facility‑related requests to compliance checks without skipping a beat.

Key Responsibilities

• Coordinate day‑to‑day operational needs for the Dubai office, including cleaning, maintenance, utilities and security vendor interactions.
• Track and respond to facilities‑related requests, working closely with office staff and external providers to resolve issues promptly.
• Support vendor management by reviewing service levels, reporting concerns and conducting routine inspections.
• Assist with workspace arrangements, furniture and equipment setup and basic IT coordination during moves or changes.
• Monitor regular maintenance schedules for air conditioning, electrical systems and other critical infrastructure.
• Support compliance efforts by conducting basic health and safety checks to align with UAE regulations.
• Contribute to cost tracking and administrative support for facility invoices and supplies procurement.
• Collaborate with People, IT and Finance teams on office‑related matters and team coordination activities where needed.

Qualifications & Attributes

• Education: Bachelor’s degree or diploma in Facilities Management, Administration, Engineering or a related field.
• Experience: 24 years of experience in facilities coordination, office administration or building operations preferably within a fast‑paced or multi‑function environment.
• Technical Skills – Must‑haves: Working knowledge of UAE health and safety regulations; hands‑on experience coordinating service vendors; ability to manage calendars, processes and reporting tools.
• Technical Skills – Nice‑to‑haves: Experience supporting small‑scale office moves or renovations; familiarity with budget tracking or vendor assessment tools.
• Unique Attributes: Thrives in a fast‑paced environment where attention to detail and multi‑tasking are key; proactive attitude and willingness to step in where needed; excellent communicator with strong coordination skills to manage internal teams and external service providers.

Benefits

• Rapid learning opportunities – flexible career paths and exposure to challenging, meaningful work that builds and strengthens your expertise.
• Hybrid work environment – flexibility to work from home 2 days a week in the UAE & Pakistan.
• Healthcare and other local benefits offered in market.