Facilities Compliance Executive

Al-Futtaim; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated professional to support operational excellence within their retail division. This role involves assisting in compliance and process improvements, managing inventory controls, and training stakeholders on standard operating procedures. The ideal candidate will have a solid background in retail operations, strong analytical and communication skills, and proficiency in tools like Excel and SAP. Join a dynamic team and contribute to the success of innovative retail initiatives while enhancing your career in a vibrant environment.

Qualifications

• 3-5 years of retail operations experience at a supervisory level.
• Experience in merchandising or as a Storekeeper is advantageous.

Responsibilities

• Assist in compliance & process matters and improve operational efficiency.
• Plan and facilitate Physical Inventory Counts with operations teams.

Skills

Analytical Skills

Time Management

Communication Skills

Leadership

Teamwork

Managing Processes

Reporting Skills

Education

Bachelor’s degree

Master’s degree

Tools

Advanced Excel

MS Office

SAP

ERP systems

Job description

Roles and responsibilities

Assist P&C Manager within the M&S Division in ensuring that all operational, inventorial and financial controls are adequately & uniformly formalized and implemented for the respective business units across all geographies to mitigate risk of loss, safeguard assets and improve operational efficiency.
What you will do:

Description of Accountability:

Compliance & Processes

• Assist P&C Manager in all compliance & process matters
• Review controls and implement standardised compliance systems
• Implement improvements in existing processes to improve operational efficiency
• Review performance on Key operational areas relating to Store Operations, Inventory Control and other functions like logistics / Merchandising / Buying.
• Create SOPs as required
• Train stakeholders on Processes and Procedures (SOPs)
• Monitor monthly submission of Store Manager compliance checklist with all stores and submit to Retail P&C team.
• Adhere to Store Compliance visit schedule prepared by P&C Manager and submit review results with all stakeholders.

Inventory management

• Plan, schedule and facilitate Physical Inventory Counts in co-ordination with Operations & Logistics teams for both stores and warehouses.
• Summarizing / analysing shrinkage data, providing the final shrinkage for financial posting and preparing IAN as per DOA for final approvals.
• Attending Inventory counts on sample basis to check adherence to Al Futtaim Standard procedures
• Implement control mechanisms based on Count results.
• Managing system posting of counts after brief investigation on variances and necessary approvals.

Desired candidate profile

Special Projects and Store Opening / Closing

• Support P&C Manager in implementation of new Retail & Brand initiatives
• Attend UAT for IT implementations such as new functionalities on ERP systems, inventory modules.

VAT & Excise Duty

• Support in Excise Duty / Other tax submissions in different regions.
• Assist in roll out of VAT and Excise in any new county.

Internal Audit

• Tracking and coordinating all reports with respective teams for timely submission and implementation across the business.
• Re-verification of recommendations submitted as audit, for actual implementation.

Required Skills to be successful:

• Analytical Skills
• Time Management
• Communication Skills
• Leadership
• Teamwork
• Managing Processes
• Reporting Skills.

What equips you for the role:

• Bachelor’s degree (Masters Preferred)
• 3-5 years of retail operations experience on a supervisory level
• Experience in merchandising / Storekeeper would be added advantage
• Advanced EXCEL & MS office
• Good knowledge of SAP or another ERP’s
• Verbal communication skills
• Problem solving skills
• Focused