Facilities Administration & Operations Coordinator

Tanqeeb; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Inspire Integrated Facilities Management L. L. C is seeking an Administration - FM professional in Dubai to manage day-to-day facility administration, coordinate preventive maintenance, and support HVAC/BMS/CCTV operations.

The role emphasizes collaboration across teams, adherence to safety standards, and proactive process improvements. Candidates should have a Facilities Management qualification and experience with CAD and facility management software, with strong communication and

Qualifications

• Diploma or higher in Facilities Management, Engineering, Business Administration, or related field.
• Certifications or training in environmental management, energy efficiency, or facility operations are advantageous.
• Proficient knowledge of CAD interpretation and facility management software tools.
• Familiarity with preventive maintenance planning and scheduling techniques.
• Experience managing waste management systems and energy management principles.
• Strong technology and data fluency to navigate digital tools and reporting systems.
• Excellent communication and organizational skills for coordination with teams and stakeholders.
• Accountability, teamwork mindset, and action-oriented approach.

Responsibilities

• Coordinate day-to-day administrative tasks for facility management operations.
• Oversee preventive maintenance scheduling and follow-up to minimize downtime.
• Interpret CAD drawings and support project and maintenance activities.
• Assist in waste management and energy conservation initiatives aligned with sustainability goals.
• Coordinate HVAC, BMS, and CCTV controls to support troubleshooting and maintenance.
• Maintain clear communication with internal teams and external stakeholders to ensure satisfaction.
• Participate in integrated FM planning sessions and suggest administrative improvements.
• Ensure safety regulations and company policies are followed through documentation.
• Foster collaboration across departments within operations.

Skills

CAD interpretation

Facility management software

Data fluency

Communication

Organization

Teamwork

Accountability

Tech-savvy

Education

Diploma in Facilities Management or related field

Certifications in environmental management / energy efficiency

Tools

CAD software

FM software tools

Job description

Inspire Integrated Facilities Management L. L. C is seeking an Administration - FM professional in Dubai to manage day-to-day facility administration, coordinate preventive maintenance, and support HVAC/BMS/CCTV operations.

The role emphasizes collaboration across teams, adherence to safety standards, and proactive process improvements. Candidates should have a Facilities Management qualification and experience with CAD and facility management software, with strong communication and