Export Document Controller,

JobItUs; United Arab Emirates; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading logistics company is seeking an Export Document Controller to manage export documentation processes in compliance with international trade regulations. This role involves coordinating with stakeholders, maintaining records, and ensuring accurate documentation for seamless shipment flow. The ideal candidate should have 2+ years of experience, strong attention to detail, and expertise in customs procedures.

Qualifications

• Experience: 2+ years in a similar export role.
• Familiarity with international shipping and customs procedures.
• Strong written and verbal communication skills.

Responsibilities

• Prepare export documentation like Bills of Lading and Commercial Invoices.
• Ensure compliance with local and international export regulations.
• Monitor shipments and coordinate with logistics teams for timely releases.

Skills

Attention to Detail

Trade Knowledge

Organization

Communication

Problem-Solving

Technical Proficiency

Customer Service

Tools

Microsoft Office

Export/Logistics Platforms

Job description

Experience: 2+yrs

Location: UAE

Role Overview:
As an Export Document Controller, you will play a key role in managing all export
documentation processes, ensuring compliance with international trade regulations
and supporting the seamless flow of goods across borders. Your responsibilities will
span document creation, coordination with external stakeholders, shipment tracking,
and maintaining thorough records.

Roles & Responsibilities:
1. Preparation of Export Documentation:
• Generate and manage:
o Bills of Lading
o Commercial Invoices
o Packing Lists
o Certificates of Origin
o Export Licenses and Permits
o Customs Declarations
2. Regulatory Compliance:
• Ensure adherence to local and international export regulations.
• Classify goods correctly under Harmonized System (HS) codes.
3. Coordination with Stakeholders:
• Work closely with customs brokers, freight forwarders, and shipping companies.
• Submit required documents for customs clearance and shipping.
• Handover documents to port and shipping authorities for release of goods.
4. Shipment Tracking:

• Monitor export shipments to ensure documentation is in place at each stage.
• Collaborate with logistics teams to avoid delays in release and clearance.
5. Accuracy and Issue Resolution:
• Review documentation for errors or inconsistencies.
• Resolve documentation issues proactively to avoid clearance delays or
penalties.
6. Record Keeping:
• Maintain detailed records of all export documentation for auditing and
compliance.
• Ensure accessibility of records for inspections or future reference.
7. Customer Interaction:
• Coordinate with customers and suppliers for timely document provision.
• Provide shipment updates and handle any customer concerns regarding
documentation or delays.

Skills & Qualifications:
• Attention to Detail: Precision in document preparation and review.
• Trade Knowledge: Familiarity with international shipping regulations, customs
procedures, and tariff systems.
• Organization: Ability to handle multiple shipments and strict deadlines.
• Communication: Strong written and verbal skills for dealing with clients and
logistics partners.
• Problem-Solving: Capable of identifying and resolving documentation or
shipment issues swiftly.
• Technical Proficiency: Skilled in Microsoft Office and export/logistics platforms.
• Customer Service: Professional and responsive approach to client interactions.