Executive Secretary / Personal Assistant

AL KALOTI PVT.REAL ESTATE LLC; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading construction company in Sharjah is seeking a proactive and detail-oriented Executive Secretary / Personal Assistant. The ideal candidate will support senior management with high-level administrative tasks and coordinate communication at the construction site. Candidates should have strong organizational skills and be comfortable in a fast-paced environment. Proficiency in Microsoft Office and prior experience in the construction sector are highly preferred.

Qualifications

• Proven experience as an executive secretary or personal assistant.
• Excellent command of written and spoken English; Arabic is a plus.
• Strong organizational skills and ability to work independently.

Responsibilities

• Provide administrative support to senior management.
• Coordinate executive calendars and schedules.
• Prepare professional correspondence and reports.

Skills

Organization

Communication

Multitasking

Education

Diploma or Bachelor in Business Administration

Tools

Microsoft Office Suite

Oracle Aconex

Job description

Diploma, Bachelor of Business Administration

Nationality

Any Nationality

Any

Vacancy

Job Description

We are looking for a professional and detail-oriented Executive Secretary / Personal Assistant to support our executive team at a construction site-based office located in Al Khan, Sharjah. The ideal candidate will be proactive, highly organized, and capable of managing day-to-day executive and administrative tasks efficiently in a dynamic site environment.

Key Responsibilities:

• Provide high-level administrative and secretarial support to senior management
• Coordinate and maintain executive calendars, schedules, and meeting logistics
• Prepare professional correspondence, reports, and presentations
• Handle confidential information with discretion
• Act as a liaison between executive management and internal/external stakeholders
• Support in site-level documentation and project coordination tasks
• Assist with document control and project communication when needed
• Prepare comparison sheets for quotations, materials, to assist in vendor evaluations

Desired Candidate Profile

Requirements:

• Proven experience as an executive secretary, personal assistant, or administrative coordinator
• Excellent command of written and spoken English (Arabic is an advantage)
• Strong organizational, multitasking, and communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Must be able to work independently and thrive in a fast-paced environment
• Based in or willing to relocate to Sharjah site location

Preferred Qualifications:

• Prior experience in the construction or engineering sector, is an advantage.
• Familiarity or hands-on experience with Oraccle Aconex is preferred.
• UAE experience and knowledge of local administrative practices is preferred.
• Please send your updated CV and a short cover letter highlighting your relevant experience.

Kindly mention your availability status clearly (e.g., immediately available, 1-month notice, etc.).

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