Executive Secretary, PA to Principal

International Community School - Al Danah Campus; United Arab Emirates; On-site; AED 40,000 - 80,000; Full time

Job summary

An established educational institution is seeking a dedicated Executive Secretary to provide comprehensive support to the Principal. This role involves managing calendars, handling official correspondence, and ensuring the smooth operation of the Principal's office. The ideal candidate will possess a Bachelor's Degree in Business Administration and have at least four years of experience in a similar role. Strong proficiency in Microsoft Office Suite, along with excellent organizational and communication skills, is essential. Join a dynamic team committed to fostering a collaborative and respectful educational environment.

Qualifications

• 4+ years experience as an executive secretary or personal assistant.
• Fluency in Arabic and English, both written and spoken.

Responsibilities

• Provide administrative support to the Principal and manage communications.
• Organize meetings and oversee parent communication.

Skills

Microsoft Office Suite

Time Management

Organizational Skills

Communication Skills

Interpersonal Skills

Education

Bachelor's Degree in Business Administration

Tools

ADEK system

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Key Responsibilities:

- Provide comprehensive administrative and personal support to the Principal

- Manage calendars, official correspondence, and confidential documents

- Organize and coordinate meetings, documentation, and filing systems

- Act as liaison between the Principal and school staff, parents, and external stakeholders

- Ensure seamless operation of the Principal s office on a daily basis

- Oversee parent communication through newsletters, reminders, and announcements

- Address parent concerns related to academics and transportation

- Collaborate with departments such as MSO, Accounts, and HR

- Assist in school admissions and support front-desk/reception functions

- Manage and update the ADEK system (Abu Dhabi Department of Education and Knowledge)

Candidate Requirements:

- Bachelor's Degree in Business Administration or a related discipline

- Minimum of 4 years experience in a similar executive secretary or PA role

- Fluent in both Arabic and English (written and spoken)

- Advanced proficiency in Microsoft Office Suite and office management tools

- Excellent time management, organizational, and multitasking skills

- Strong interpersonal and communication abilities

- Trustworthy, discreet, and professional in handling sensitive information

Personal Qualities & School Values:

- Commitment to the vision and values of Al Maharat Private School

- Professional integrity, reliability, and a strong work ethic

- Ability to work collaboratively and respectfully with staff at all levels

- Flexibility to adapt in a fast-paced educational environment.

Company Industry

• Education
• Training
• Teaching

Department / Functional Area

• Administration

Keywords

• Executive Secretary

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