Executive Secretary / Executive Assistant

Moore JFC Consulting; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A consulting firm in Dubai is seeking an experienced Executive Secretary to manage the executive’s calendar, handle correspondence, and coordinate travel arrangements. The ideal candidate will have a Bachelor's degree in Business Administration, a minimum of 3 years of experience in a similar role, and exceptional skills in English communication. This role requires a high level of confidentiality and professionalism, with proficiency in Microsoft Office required.

Qualifications

• Minimum 3 years of experience as a personal or executive secretary.
• UAE experience is preferred.
• High level of confidentiality and professionalism.

Responsibilities

• Manage and prioritize the executive’s calendar and schedule meetings.
• Draft and proofread business correspondence.
• Coordinate travel arrangements as required.

Skills

Excellent email writing skills

Exceptional command of English

Strong organizational skills

Fast typing skills (50 WPM)

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Role

• Manage and prioritize the executive’s calendar, schedule meetings, and coordinate appointments.
• Draft, format, and proofread emails, letters, reports, and other business correspondence with precision and professionalism.
• Ensure all written communication is clear, grammatically correct, and aligned with company standards.
• Handle incoming and outgoing emails on behalf of the executive, ensuring timely and appropriate responses.
• Maintain and organize confidential files and documents, both digital and physical, in a secure and structured manner.
• Oversee document control procedures, including version control, archiving, and retrieval.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate travel arrangements, hotel bookings, and itineraries when required.
• Serve as the main point of contact between the executive and internal / external stakeholders.
• Perform other administrative duties as assigned to ensure smooth daily operations.

Qualifications

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• Minimum 3 years of experience as a personal or executive secretary.
• UAE experience is preferred.
• Exceptional command of written and spoken English, with a strong vocabulary and professional tone.
• Excellent email writing, formatting, and proofreading skills.
• Fast and accurate typing skills (minimum 50 WPM preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in document control and filing systems.
• High level of confidentiality, discretion, and professionalism.
• Strong organizational and time management skills.
• Knowledge of office protocols in a corporate or executive environment.
• Ability to work independently and handle multiple tasks under tight deadlines.