Executive Secretary- Business Support Dubai (National Talent)

About EY-Parthenon; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading global professional services firm in Dubai seeks an Executive Assistant to provide high-level support to partners and executives. This role includes managing diaries, emails, and client events, requiring strong communication and organizational skills. Candidates should have 1-2 years of experience in a similar role and preferably hold a degree in a related field. Competitive compensation and opportunities for growth are offered.

Benefits

Continuous learning opportunities

Flexibility to make impactful decisions

Leadership coaching and insights

Diverse and inclusive culture

Qualifications

• A minimum of one to two years of EA experience in the secretarial field.
• Experience within Big 4 firms or global companies is preferred.

Responsibilities

• Provide high-level support to a small group of Partners and Executives.
• Organize and manage comprehensive diaries, travel, and accommodation.
• Screening emails, responding and/or actioning as required.
• Prepare expense claims and timesheets on a weekly basis.
• Screen phone calls and messages, referring to the relevant team member.
• Prepare and revise documents, including presentations and reports.
• Coordinate client events, internal and external, as required.

Skills

Proficiency in Microsoft Office Suite

Excellent verbal and written communication skills

Strong analytical and problem-solving skills

Attention to Detail

Strong organizational and time-management skills

Client-focused approach

Ability to work collaboratively in a team

Education

Degree in Business Administration, Marketing, Communication, or related field

Job description

At EY we're all in to shape your future with confidence.

We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world

As part of our Core Business Services (CBS) team, you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources, and tools that help EY deliver exceptional quality service to our clients, win in the marketplace, and support EY's growth and profitability.

You have the opportunity to develop your career through a broad scope of engagements, mentoring, and formal learning. That's how we develop outstanding leaders who team to deliver on our promises to all our stakeholders and, in so doing, play a critical role in building a better working world for our people, for our clients, and for our communities.

The Opportunity

As an executive assistant, you'll develop your skills by providing support services to some of MENA's largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You'll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected, and you'll be supported in developing the career path you choose.

Your key responsibilities

• Provide high-level support to a small group of Partners and Executives
• Organize and manage comprehensive diaries, travel, and accommodation
• Screening emails, responding and/or actioning as required
• Prepare expense claims and timesheets on a weekly basis
• Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
• Prepare and revise documents, including presentations, emails, reports, agendas, and papers
• Coordinate client events, internal and external, as required within MENA

Skills and attributes for success

• Proficiency in Microsoft Office Suite.
• Communication Skills: Excellent verbal and written communication skills to interact with clients and team members effectively.
• Problem-Solving Abilities: Strong analytical and problem-solving skills to address issues and concerns.
• Attention to Detail: Ability to manage multiple tasks and maintain a high level of accuracy in all work.
• Organizational Skills: Strong organizational and time-management skills to handle a high volume of tasks efficiently.
• Customer-oriented: A client-focused approach to ensure client satisfaction and build long-term relationships.
• Teamwork: Ability to work collaboratively in a team environment.

To qualify for the role you must have

• A minimum of one to two years of EA experience in the secretarial field, preferably within Big 4 firms or global companies.
• A degree in Business Administration, Marketing, Communication, or a related field is preferred.

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization.

What we offer

We offer a competitive compensation package where you'll be rewarded based on performance and recognized for the value you bring to our business.

• Continuous learning: You'll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We'll provide the tools and flexibility so you can make a meaningful impact your way.
• Transformative leadership: We'll give you the insights, coaching, and confidence to be the leader the world needs.
• Diverse and inclusive culture: You'll be embraced for who you are and empowered to use your voice to help others find theirs.

EY exists to build a better working world, helping to create long-term value for clients, people, and society and build trust in the capital markets.