Executive Secretary

AccorHotels Middle East; Abu Dhabi; In loco; AED 201.000 - 312.000; Tempo pieno

Descrizione del lavoro

AccorHotels Middle East is seeking an experienced Executive Assistant to support the General Manager in Dubai. You will manage complex calendars, coordinate meetings and travel, and prepare professional correspondence to keep operations smooth in a fast-paced hospitality environment.

The role requires 5+ years in an executive support position, strong communication and discretion, and proficiency with MS Office.

Competenze

• Bachelor’s degree in Business Administration, Hospitality Management, or related field.
• Minimum of 5 years in executive assistant or administrative role, preferably in hospitality.
• Advanced proficiency with Microsoft Office Suite.

Mansioni

• Schedule the General Manager's calendar, arrange meetings, and coordinate travel.
• Organize events, meetings, and conferences with all logistical details.
• Prepare reports, minutes, and correspondence with professional formatting.
• Provide confidential support and act as liaison with internal and external stakeholders.
• Assist in planning and execution of projects as directed by General Manager.

Conoscenze

Organizational skills

Time management

Written and verbal communication

MS Office proficiency

Calendar management

Discretion and confidentiality

Interpersonal skills

Formazione

Bachelor's degree in Business Administration or Hospitality Management

Strumenti

MS Office Suite

Descrizione del lavoro

Job description

Company Description

\"Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

Job Description

Key Deliverables and Responsibilities

Planning and Organizing

• Schedule Management: Manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
• Event Coordination: Organize and coordinate events, meetings, and conferences, ensuring all logistical requirements are met.
• Documentation: Prepare and manage correspondence, minutes of meetings, reports, and documents, ensuring they are professionally formatted and error-free.
• Project Support: Assist in the planning and execution of projects and initiatives as directed by the General Manager.

Operational

• Communication Liaison: Serve as the primary point of contact between the General Manager and internal/external stakeholders, ensuring clear and timely communication.
• Meeting Preparation: Prepare agendas, take minutes, and follow up on action items from meetings.
• Travel Arrangements: Organize travel itineraries, accommodations, and related logistics for the General Manager and senior management team.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Administration

• Office Management: Ensure the smooth running of the General Manager's office, including maintaining office supplies and equipment.
• Record Keeping: Maintain accurate and up-to-date records, including filing systems, contact lists, and databases.
• Budget Monitoring: Assist in monitoring and managing the departmental budget, ensuring expenditures are tracked and reported accurately.
• Policy Compliance: Ensure compliance with hotel policies and procedures, particularly in relation to administrative processes and data management.

Qualifications and Skills

• Education: Bachelor’s degree in Business Administration, Hospitality Management, or a related field.
• Experience: Minimum of 5 years of experience in an executive assistant or administrative role, preferably within the hospitality industry.
• Skills:
  • Excellent organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle multiple tasks and prioritize effectively.
  • High level of professionalism and discretion.
  • Strong interpersonal skills and the ability to build relationships at all levels.

Personal Attributes

• Detail-Oriented: Keen attention to detail and accuracy in all tasks.
• Proactive: Self-starter who can anticipate needs and take initiative.
• Adaptable: Ability to adapt to changing priorities and work effectively under pressure.
• Team Player: Collaborative approach and ability to work well within a team.

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, or a related field is required.
• Minimum of 5 years of progressive experience in an executive assistant or administrative support role, with preference given to candidates with hospitality industry experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Demonstrated expertise in calendar management and scheduling systems.
• Proficiency in database management and record-keeping systems.
• Exceptional organizational and time management capabilities with proven ability to manage multiple priorities simultaneously.
• Superior written and verbal communication skills with the ability to communicate effectively across all organizational levels.
• Advanced interpersonal skills with demonstrated ability to build and maintain professional relationships.
• Demonstrated ability to work effectively under pressure while maintaining accuracy and attention to detail.
• Strong commitment to confidentiality and professional discretion when handling sensitive information.
• Proactive approach with the ability to anticipate needs and exercise independent judgment.
• Adaptability and flexibility in responding to changing organizational priorities and requirements.

Additional Information

Directly opposite to The Dubai Mall, the iconic Burj Khalifa, 10 minutes walk to the Dubai Metro Station and within a few minutes’ drive to DIFC, World Trade Centre and just 15 minutes’ drive from Dubai International Airport, Swissotel Al Murooj is located in downtown Dubai, one of the city’s favoured destinations for business or leisure.