Executive Management Assistant - Middle East and Africa

Citi; Dubai; Hybrid; AED 120,000 - 200,000; Full time

Job summary

A global financial services organization based in Dubai is seeking a Senior Executive Assistant to support senior leaders with their administrative needs. The role includes managing calendars, coordinating meetings, and preparing materials. The ideal candidate has experience in office administration and is proficient in Microsoft Office. This position offers a hybrid working model and a competitive salary package with additional benefits.

Qualifications

• Previous office administration experience preferably within a large financial services organization.
• Proficient in Microsoft Office applications.
• Clear and concise written and verbal communication skills.

Responsibilities

• Directly supports a Managing Director level senior leader.
• Manages day to day calendars of senior management.
• Coordinates travel arrangements and schedules for travel.

Skills

Office administration experience

Microsoft Office proficiency

Verbal communication skills

Written communication skills

Self-motivated

Detail-oriented

Education

Bachelor's/University degree or equivalent experience

Job description

Overview

The Senior Executive Assistant provides support to the Leadership team of Citi’s Middle East and Africa cluster based in the UAE. By joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth.

What You’ll Do

• Directly supports a Managing Director level senior leader(s) and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required

What We’ll Need From You

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented
• Bachelor's/University degree or equivalent experience

By joining Citi Dubai, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed) and enjoy a whole host of additional benefits that support you (and your family) to be well, live well and save well.

Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.

Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.

Job Family Group: Business Strategy, Management & Administration

Job Family: Administrative Support

Time Type: Full time

Most Relevant Skills: Please see the requirements listed above.

Other Relevant Skills: For complementary skills, please see above and/or contact the recruiter.

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. View Citi’s EEO Policy Statement and the Know Your Rights poster.