Executive Legal Secretary

Walkers; Dubai; On-site; AED 200,000 - 300,000; Full time

Job summary

A leading international law firm is seeking an Executive Legal Secretary in Dubai to provide high-level administrative support to senior attorneys. The role involves preparing complex legal documents, managing filings, and ensuring seamless communication between clients and legal professionals. Candidates must possess a recognized legal secretarial qualification and at least five years of experience in a similar environment, with proficiency in Microsoft Office and document management systems.

Qualifications

• At least 5 years of secretarial experience in a legal or professional services environment.
• Strong understanding of legal terminology and procedures.
• Proficiency in document management systems.

Responsibilities

• Provide general secretarial support to lawyers.
• Prepare legal documents and manage filings with authorities.
• Coordinate meetings and maintain accurate client records.

Skills

Organizational skills

Discretion

Communication skills

Education

Legal secretarial qualification

Tools

Microsoft Office

Billing software

Job description

Press Tab to Move to Skip to Content Link

Select how often (in days) to receive an alert: Create Alert

We are a leading international law and professional services firm providing legal, corporate, and fiduciary services to global corporations, financial institutions, capital market participants, and investment fund managers. With a presence spanning the Americas, Europe, the Middle East, and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland, and Jersey.

We treat everyone as the intelligent professionals they are. Our approach is to trust and empower our people to deliver consistently and enable their success. Diversity is our secret weapon – the breadth of Walkers people from across the globe, fluent in languages, jurisdictions, and cultures, helps us mirror our clients and keep our thinking in tune with the world.

The Executive Legal Secretary will work as part of a high-functioning team to deliver exceptional client service. The individual will provide high-level administrative support to senior attorneys and partners, requiring exceptional organizational skills, discretion, and a deep understanding of legal procedures and documentation. The role reports to the Head of Secretarial Services and acts as a key liaison between clients, legal professionals, and internal departments, ensuring seamless communication and efficient workflow.

Duties, Responsibilities & Person Specification

Provide general secretarial support to the lawyer, including:

• Assist in preparing standard and complex legal documents such as Cayman Islands company formations, memoranda, articles of association, board minutes, resolutions, powers of attorney, structured finance documentation, fund documentation, legal opinions, share certificates, and register entries.
• Manage filings with internal and external bodies.
• Organize documents for Private and Mutual Fund entities for registration via the Government Portal.
• Assist in fund termination processes, including drafting relevant documents, ensuring fees are paid, notices filed, and liaising with government bodies.
• Liaise with the Registered Office regarding entity filings, service requests, and document management.
• Undertake apostilling and legalization of corporate documents, advising clients on procedures, preparing notarizations, and liaising with authorities.
• Support billing activities, including drafting narratives, collections, and liaising with clients and accounts.
• Respond professionally and promptly to inquiries via phone and email.
• Handle photocopying, scanning, and document management.
• Manage diaries, schedule meetings, prepare agendas, and coordinate logistics.
• Assist with account opening, closing, and archiving using InTapp.
• Support and collaborate with team members, providing cover during absences.
• Maintain accurate records and client files.
• Liaise with clients as instructed and in line with firm policies.
• Participate in special projects and perform additional duties as required, including outside normal hours.

Education, Skills & Experience

• A recognized legal secretarial qualification.
• At least 5 years of secretarial experience supporting senior professionals in a legal or professional services environment.
• Strong understanding of legal terminology, procedures, and documentation.
• Experience with legal practice and document management systems.
• Proficiency in Microsoft Office applications.
• Familiarity with billing software and CRM systems.
• Exceptional organizational and time-management skills.
• High discretion and professionalism.
• Excellent client service, communication, and interpersonal skills.
• Ability to work independently and as part of a team.
• Calm under pressure, proactive, flexible, and detail-oriented.
• Positive attitude, resilient, and adaptable to change, including occasional overtime.

Walkers global is an equal opportunity employer. We are committed to diversity and an inclusive work environment, supporting all individuals regardless of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity, or other protected characteristics. Employment opportunities are based solely on ability.

J-18808-Ljbffr