Executive – Finance

Duserve Facilities Management; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Careers at UAE is seeking an Executive – Finance to manage the service charge invoicing and collections process in Dubai. The role oversees payment to service providers and authorities, maintains escrow accounts, and escalates non-payments for legal action. VAT filings and compliance with RERA rules are key responsibilities.

Minimum 5 years in OA accounting/collections with Mollak experience preferred. Bachelor’s in accounting and professional qualification are desirable.

Qualifications

• Bachelor’s degree in accounting with inter.CA/CPA/CMA preferred.
• Minimum 5 years of experience in Owner’s Association Accounting / Collections.
• Experience with Mollak OA software.
• Knowledge of RERA regulations.
• VAT filings knowledge.

Responsibilities

• Perform calls to the customers, influence, negotiate and persuade the customers to pay the outstanding payments.
• Follow up with the customers for the payments transfer copy, cheque, etc.
• Arrange the meetings with the customers to assist with their queries, issues, requests, for payment collections.
• Keep accurate and detailed records fo the calls made, and results achieved.
• Create a list of people who have not made payments.
• Escalate cases to RDC for legal recovery.
• Send individual payment reminder and emails.
• Assure the accuracy of all sorts of vouchers and compliance with established accounting principles and procedures.
• Liaise with the banks and ensure that the accounts are operated in a timely and accurate manner.
• Identify discrepancies based on reconciliation and determine cause of the same.
• Provide external and internal Auditors with the required documents for the audits and approval with RERA.
• Comply with the RERA regulations and requirements with regards to service charges invoicing and financial matters.
• Ensure VAT filings

Skills

Communication skills

RERA regulations knowledge

Community management knowledge

VAT filings knowledge

Bank reconciliation

Escrow accounting

Accounting and reporting

Numerical and analytical

Financial budgeting

VAT reporting

MS Office

Arabic & English language

Education

Bachelor’s degree in accounting with inter.CA/CPA/CMA preferred

Tools

Mollak software

Financial Software

MS Office

Job description

Executive – Finance

Job Purpose: Execute the entire service charge Invoicing / Collection Process, Payment to Service providers/ Local Authorities payment on behalf of the OA/Support/Supervise, raise legal cases for non-payment, in-charge of escrow account of OA’s. Ensure all activities related to finance is billed and received correctly and in a timely manner

Key Accountabilities

• Daily/monthly receive allocated customers to proceed with collection and ensure proper supporting documentation, & approvals
• Ensure the daily collection update report are prepared
• Ensure the Monthly collection targets are met
• Provide Monthly report with Collection results
• Safekeep PDC’s received and ensure deposit the same on due date.

Job Description

• Perform calls to the customers, influence, negotiate and persuade the customers to pay the outstanding payments
• Follow up with the customers for the payments transfer copy, cheque, etc.
• Arrange the meetings with the customers to assist with their queries, issues, requests, for payment collections
• Keep accurate and detailed records fo the calls made, and results achieved
• Create a list of people who have not made payments
• Escalate cases to RDC for legal recovery
• Send individual payment reminder and emails
• Assure the accuracy of all sorts of vouchers and compliance with established accounting principles and procedures
• Liaise with the banks and ensure that the accounts are operated in a timely and accurate manner.
• Identify discrepancies based on reconciliation and determine cause of the same
• Provide external and internal Auditors with the required documents for the audits and approval with RERA
• Comply with the RERA regulations and requirements with regards to service charges invoicing and financial matters
• Ensure VAT filings

Minimum Education

Bachelor’s degree in accounting with inter.CA/CPA/CMA preferred.

Knowledge & Technical Skills

• Excellent understanding of RERA regulations
• Good communication skills, both verbal and written and ability to communicate with the customers and other stakeholders
• Knowledge of Community Management and experience will be an added advantage.
• Knowledge of VAT filings and Mollak invoicing/Financial Software experience will be an added advantage.
• Bank reconciliation and knowledge to handle Escrow bank accounts will be an added advantage
• Accounting and Reporting
• Numerical and Analytical
• Strong technical accounting knowledge
• Financial reporting and budgeting know-how
• VAT Reporting Know-how
• Accounting and Finance Systems & Software
• PC Knowledge – MS Office
• Language Proficiency – Arabic and English

Minimum Experience

Minimum 5 years of experiences in Owner’s Association Accounting / Collections and working experiences in Mollak, OA Softwares.

LocationDubai, UAE