Executive Assistant to VP

Medtronic; Dubai; On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a skilled Executive Assistant to support their leadership team in a dynamic and fast-paced environment. This role involves managing schedules, organizing meetings, and ensuring smooth communication between departments. The company values innovation and professional growth, offering a competitive salary and a flexible benefits package. Join a passionate team dedicated to transforming healthcare and making a difference in people's lives. If you thrive in a supportive atmosphere that encourages personal and professional development, this opportunity is perfect for you.

Benefits

Competitive salary

Flexible benefits package

Short-term incentive plan

Qualifications

• 5+ years of experience as an Executive Assistant in dynamic environments.
• Strong communication skills and fluency in English are essential.

Responsibilities

• Provide administrative support, including travel arrangements and meeting prep.
• Manage the Vice President's calendar and communications effectively.
• Organize meetings with external partners and manage reporting.

Skills

Excellent communication skills

Fluency in English

Adaptability to changing status

Time management

Education

Undergraduate degree in relevant fields

Job description

At Medtronic, you can begin a life-long career of exploration and innovation while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

Would you like to work for a rapidly growing international healthcare company? Do you consider you have the right experience for an Executive Assistant role? If yes, then send us your resume and enter the recruitment process right away!

Join Medtronic where we appreciate your talent, experience, and passion for your work. You can count on professional and personal development, exciting challenges, and a dynamic environment.

In return, we will provide you with world-class training and the opportunity to work in a varied and challenging role. You will be empowered to shape your own career. We support your growth with the mentorship and guidance you need to own your future success. Our offer package will include a competitive salary and other great benefits. For this role, you will be expected to be located in Dubai, United Arab Emirates.

Responsibilities may include the following and other duties may be assigned:

• All administrative support functions, including greeting and guiding visitors, organizing documents, travel organizations, hotel bookings, visa applications, and meeting preparation.
• Acting as the point of contact between customers and the team and managing information flow and communication within the company.
• Managing the work calendar/agenda of the vice president by prioritizing commitments to maximize time and productivity.
• Maintaining the Vice President’s appointment schedule by planning and scheduling meetings, conferences, and teleconferences.
• Assisting with the preparation of presentations for the meetings and providing pre- and post-meeting follow-up notes.
• Organizing external meetings with vendors, sellers, logistics partners, government departments, and trade bodies in the region.
• Managing weekly/monthly reporting.
• Managing the overall communication among the Leadership team and between the Vice President.
• Making timely decisions on behalf of the Vice President in their absence.
• Collaborating with TURMECA region-based Business support coordinators for the administrative processes.

Required Knowledge and Experience:

• Undergraduate degree in relevant fields.
• Min. 5 years of work experience as an Executive Assistant in a dynamic work environment.
• Excellent communication skills.
• Excellent verbal and written communication skills and fluency in English.
• Strong passion to adapt to changing status.
• Adaptation to flexible working hours.

Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

Medtronic offers a competitive salary and flexible benefits package.
A commitment to our employees' lives is at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.
We are engineers at heart—putting ambitious ideas to work to generate real solutions for real people. From the R&D lab to the factory floor to the conference room, every one of us experiments, creates, builds, improves, and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here.