Executive Assistant to the CEO

KAIZEN Asset Management Services; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in asset management is seeking a highly professional Executive Assistant to support the CEO. The ideal candidate will manage day-to-day activities, communications, and provide both professional and personal assistance, including travel. This role demands exceptional organizational skills, discretion, and the ability to handle high-pressure situations. Applicants must possess a bachelor's degree and a strong command of English.

Qualifications

• 3-5 years of experience as an Executive Assistant at C-level.
• Residing in the UAE, preferably with a bachelor's degree from a reputable university.
• Must be male due to specific logistical and support requirements.

Responsibilities

• Manage CEO's calendar, communications, and daily tasks.
• Travel with or ahead of the CEO as required.
• Draft professional communications with zero English errors.

Skills

Organizational skills

English proficiency

Time management

Discretion

Positive attitude

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

WhatsApp

Zoom

Job description

We are seeking a highly professional, discreet, and exceptionally organized Executive Assistant to provide comprehensive support to the Chief Executive Officer. This role requires a proactive individual who can seamlessly manage the CEO's day-to-day activities, communications, and priorities while maintaining the highest standards of accuracy, confidentiality, and responsiveness.

The ideal candidate will act as the CEO's primary point of contact, liaison, and operational support, ensuring all tasks and engagements are handled with precision and efficiency. This role involves both professional and limited personal assistance, including occasional international travel and presence during off-hours when required.

Key Responsibilities:

• Serve as the CEO's daily support system, managing calendars, calls, messages, meetings, and tasks
• Travel with or ahead of the CEO as required (including an upcoming trip in August)
• Answer and manage calls, WhatsApp messages, and email communication professionally
• Follow up with internal team members, directors, and stakeholders on action points
• Attend all meetings with the CEO and take comprehensive, well-organized notes
• Draft professional communications and documents with zero English errors
• Handle personal tasks and other day-to-day needs
• Manage logistics, itineraries, and travel arrangements in advance
• Provide a calming and grounded presence; handle high-pressure situations with tact and positivity
• Ensure that all communication, files, and schedules are well-organized and easily accessible
  
  

Requirements

• Male applicants only (due to travel-related logistical and personal support requirements)
• Must currently reside in the UAE
• Must be from a nationality with ease of international visa processing to support global travel with the CEO
• Minimum 3-5 years of experience in a similar Executive Assistant role supporting senior executives, preferably at the C-level
• Bachelor's degree from a reputable university (preferably from the Philippines or equivalent academic background)
• Outstanding command of English — written and verbal
• Highly organized with exceptional attention to detail and time management skills
• Positive, service-oriented attitude with patience, discretion, and loyalty
• Able to work flexible hours and travel on short notice as required
• Technically proficient in Microsoft Office, Google Workspace, and communication tools such as WhatsApp and Zoom
• UAE driving license + Car is an advantage