Executive Assistant to Principal for Regent International School

Regent International School; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading school in Dubai seeks an Executive Assistant to support the Principal and manage school operations. The role demands exceptional organizational skills, strong communication, and a proactive approach to multitasking. The successful candidate will have at least 6 years of experience, preferably in an educational environment, and will work in a dynamic setting requiring flexibility and adaptability.

Qualifications

• Minimum 6 years of professional administrative experience.
• Experience in the UAE education sector preferred.
• Strong computer skills with proficiency in MS Office.

Responsibilities

• Provide executive support to the Principal and manage their calendar.
• Organize and coordinate meetings, events, and communications.
• Assist with various ad-hoc projects and administrative duties.

Skills

Communication

Organizational

Problem Solving

Data Management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Job Purpose
The Executive Assistant will have a broad set of responsibilities that range from supporting the Principal directly to supporting the day-to-day operations of the larger School Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently.
Main Accountabilities
• To provide first-class executive support to the Principal by executing all tasks and activities relating to the efficient operation of the Principal s office exercising confidentiality, tact, and diplomacy
• Manage the Principal s calendar, including scheduling and coordinating meetings and school visits with the school leadership team & parents,
• Liaise between the Principal and other staff within the organization, including the senior leadership team at the school & head office.
• Identify, prepare, and compile necessary materials to ensure the Principal has the appropriate information for meetings, reports, presentations, and special projects.
• Responsible for organizing and maintaining the Principal s diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required.
• Plan and coordinate meetings, receptions, luncheons, workshops, travel/accommodation, etc.) for completing activities and/or delivering services in accordance with the Principal s job description.
• Serve as the administrative liaison to the various committees within the school.
• Devising and maintaining office systems, including data management, and filing
• Take notes at meetings or provide general assistance during presentations.
• Screening telephone calls, enquirers and requests, and handling them when appropriate
• Dealing with incoming email, faxes and post, often corresponding on behalf of the Principal.
• Meeting and greeting visitors at all levels of Seniority.
• Organizing and attending meetings and taking dictation and minutes
• Liaise with internal administration and marketing departments to create and implement projects.
• Ensure necessary records and trackers are maintained that can readily provide current, accurate and accessible information.
• Provide senior-level administrative support to the Principal through the facilitation of communication on their behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)
• Act as liaison between the Principal and staff to ensure appropriate coordination and follow-up on day-to-day issues
• Own and improve existing processes that support the School Leadership team; and
• Support the Principal with various ad-hoc projects and other administrative duties as needed.
Job Specification
• A graduate in any discipline, preferably in Business Administration with a minimum of 6 years of professional administrative experience working effectively in a dynamic and cross-functional environment.
• Experience in a school or an education sector in the UAE is preferred but not essential.
• An excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences.
• Possess a high degree of professionalism, tact, and integrity, as well as a profound respect for the confidentiality of the documents and communications involving the organization.
• Have strong organizational, problem-solving, and data-gathering skills and can handle multiple shifting priorities.
• Meticulous with an attention to detail and accuracy in matters of proofreading, document processing, and relaying messages.
• Can work both independently and as part of a team, exercising a strong work ethic and dedication to completing work on a timely basis; and
• Flexible, resourceful, and adaptable to changing needs and demands, and willing to work longer hours as circumstances require.
• Can work effectively and can manage and prioritize multiple projects and tasks simultaneously.
• Good technical understanding and should be able to grasp, understand & use various software & tools.
• Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.
• Sound judgment and ability to maintain confidentiality.
• Strong Project Management skills.
• This is a local contract with no benefits.

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