Executive Assistant to Managing Director

Sourcing Connections; Dubai; Hybrid; USD 40,000 - 60,000; Full time

Job summary

A leading procurement and supply chain consultancy in Dubai is seeking a proactive Executive Assistant to provide full-time support to the Managing Director. The hybrid role involves calendar management, project coordination, administrative tasks, and client liaison to enhance business operations. Candidates with a bachelor’s degree and 3+ years of executive support experience are encouraged to apply.

Qualifications

• Minimum of 3 years’ experience in an Executive Assistant role.
• Prior support experience for a Managing Director or small business owner preferred.
• Reliable and detail-oriented, capable of working independently.

Responsibilities

• Manage the Managing Director’s calendar and coordinate meetings.
• Support internal policies development and manage project coordination.
• Handle financial documentation, expense reporting, and invoicing.

Skills

Organisational skills

Writing skills

Time-management skills

Proficiency in Microsoft Office

Experience with CRM and HR systems

Education

Bachelor’s degree

Job description

We are seeking a proactive and organised Executive Assistant to provide full-time, direct support to the Managing Director (Founder) of our consulting firm. This hybrid role includes 2–3 days of in-office work per week. The Executive Assistant will manage day-to-day administrative, scheduling, and operational tasks, help implement internal systems, and liaise with internal team members and clients to support business operations and priorities.

Responsibilities

Executive Support

• Manage the Managing Director’s calendar, schedule internal and client meetings
• Coordinate travel bookings and related logistics
• Draft and format emails, proposals, presentations, and internal documents
• Assist in managing deadlines, meeting notes, and daily priorities
• Maintain digital filing and documentation systems

Project and Operational Support

• Support development and implementation of internal policies, procedures, and tools
• Coordinate internal projects using project management tools
• Track actions and update project dashboards as needed
• Assist in systematising operations and improving workflows

Client and Team Coordination

• Liaise with clients to arrange meetings, gather information, and ensure timely deliverables
• Coordinate with consultants and support staff to collect updates and status reports
• Maintain basic HR records and support onboarding using HR software
• Assist with data entry and updates in the CRM system

Administrative and Financial Support

• Handle expense reporting, petty cash tracking, and invoicing using finance tools
• Support documentation and record keeping for payments and client billing
• Prepare and maintain accurate administrative logs and financial summaries
• Assist in organising internal meetings, team events, and ad hoc activities

Qualifications

• Bachelor’s degree preferred
• Minimum of 3 years’ experience in an Executive Assistant or Administrative role
• Prior experience supporting a Managing Director, Founder, or small business owner is desirable

Required Skills

• Excellent organisational, writing, and time-management skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience using or willingness to learn CRM, HR, finance, and project management systems
• Reliable, detail-oriented, and capable of working independently in a hybrid environment

About the Company

Sourcing Connections, founded in 2017, is an award-winning, sustainability-driven procurement and supply chain consultancy firm based in the United Arab Emirates, serving clients across the GCC region. As a strategic partner of the Chartered Institute of Procurement and Supply (CIPS), we are committed to upholding global best practices and professional standards in procurement excellence.

Our international team brings a wealth of knowledge and expertise in procurement and supply chain management, consistently delivering value to our clients while championing environmentally and socially responsible practices.

Sourcing Connections is an equal opportunity employer committed to fostering an inclusive and diverse workforce. We welcome applications from all qualified individuals.