Executive Assistant to Group CEO

NCC Holding; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading multi-sector organization is seeking an Executive Assistant to support its Group CEO. The role involves managing the CEO's calendar, coordinating high-level meetings, and maintaining communication across departments. The ideal candidate has over 5 years of EA experience, strong communication skills, and industry knowledge in hospitality or construction. This position offers an attractive compensation package and career growth opportunities.

Benefits

Attractive compensation package

Career growth opportunities

Supportive workplace culture

Qualifications

• 5+ years of EA experience, at least 3 years supporting C-level executives.
• Industry experience in hospitality, catering, construction, or facilities management is preferred.
• Knowledge of operational structures and project-driven environments is an advantage.

Responsibilities

• Manage the Group CEO's complex calendar.
• Act as the primary point of contact between the Group CEO and internal departments.
• Organize and prepare agendas for high-level meetings.
• Manage confidential information and sensitive documents.

Skills

Outstanding communication skills

Strong project coordination

Excellent time management

High level of discretion

Proficiency in Microsoft Office

Familiarity with contract handling

Education

Bachelor's degree in business administration

Tools

Microsoft Office

Google Workspace

Asana

Monday.com

Job description

Job Title: Executive Assistant to Group CEO

Location: NCC Holding, HQ Office, Kizad, Abu Dhabi – UAE.

Reporting To: Group Chief Executive Officer

Job Summary:

We are seeking a dynamic and highly organized Executive Assistant to support the Group CEO of a fast-paced, multi-sector organization operating in catering, hospitality, construction, and allied industries. The EA will act as a strategic partner and right hand to the Group CEO, providing executive-level administrative support, coordinating cross-functional projects, managing stakeholder communications, and ensuring smooth operations of the executive office.

Key Responsibilities:

Executive & Strategic Support

• Manage the Group CEO’s complex calendar — internal meetings, site visits, board meetings, and industry events.
• Prioritize and coordinate daily tasks and long-term commitments to ensure optimal time management.
• Prepare reports, presentations, tender documentation, and briefing materials for executive meetings.
• Support the Group CEO in tracking the progress of strategic projects across catering, hospitality, construction and other subsidiaries.

Liaison & Communication

• Act as the primary point of contact between the Group CEO and internal departments (Operations, Finance, HR, Legal, Site Management).
• Liaise with senior clients, partners, government officials, and board members professionally and efficiently.
• Draft internal communications, client correspondence, and executive summaries with a focus on tone and confidentiality.

Meeting & Travel Coordination

• Organize and prepare agendas for high-level meetings, taking minutes and ensuring action items are followed up.
• Plan and manage travel itineraries, visas, and accommodation — including site visits across regions or countries.
• Support event coordination for corporate events, ribbon cuttings, hospitality launches, etc.

Administrative Management

• Manage confidential information and sensitive documents (contracts, MoUs, strategic plans).
• Oversee the preparation of expense reports, approvals, and budget tracking related to the executive office.
• Maintain organized digital and physical filing systems for executive documentation.

Required Qualifications:

• Bachelor’s degree in business administration, Management, or related field
• Minimum of 5+ years of EA experience, with at least 3 years supporting C-level executive (e.g., CEO, CFO, COO, etc.)
• Industry experience in hospitality, catering, construction, or facilities management is highly preferred
• Knowledge of operational structures, site-based businesses, and project-driven environments is an advantage

Key Skills & Competencies:

• Outstanding communication and interpersonal skills
• Strong project coordination and multitasking abilities
• Excellent time management and ability to prioritize under pressure
• High level of discretion, diplomacy, and integrity
• Proficiency in Microsoft Office, Google Workspace, and project tracking tools (e.g., Asana, Monday.com)
• Familiarity with contract handling, vendor management, or tender processes (a plus)

Benefits:

• Attractive compensation package tailored to the candidate's experience and qualifications
• Opportunity to work closely with senior leadership in a dynamic and fast-paced environment
• Career growth and development opportunities
• Supportive and collaborative workplace culture