Executive Assistant to Global Marketing Director

LEDFlex Group; Dubai; On-site; AED 200,000 - 300,000; Full time

Job summary

LEDFlex Group is seeking a proactive and resourceful Executive Assistant to support the Global Marketing Director in a fast-paced environment. The role involves managing schedules, communications, and supporting cross-functional marketing initiatives. With a focus on efficiency and professionalism, this position offers competitive remuneration, flexible hours, and additional benefits, appealing to experienced candidates and fresh graduates alike.

Benefits

Negotiable Salary

Desirable Working Hours

Annual Leave as per UAE Law

Annual Flight Allowance

Premium Medical Insurance

Qualifications

• Prior experience as an Executive Assistant or within a marketing department preferred.
• Ability to manage multiple priorities and deadlines in a dynamic environment.
• Fresh graduates with interest in marketing and executive support encouraged to apply.

Responsibilities

• Provide high-level administrative support to the Global Marketing Director.
• Coordinate cross-functional marketing initiatives and meetings across global teams.
• Manage confidential information with discretion and professionalism.

Skills

Organizational Skills

Communication Skills

Detail Orientation

Proficiency in Microsoft Office

Education

Bachelor's Degree in Business Administration, Marketing, Communications

Tools

Microsoft Office Suite

Google Workspace

Asana

Trello

Job description

Executive Assistant to Global Marketing Director

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our Global Marketing Director. This role is ideal for someone who thrives in a fast-paced, international environment and has prior experience working within marketing or communications teams. You will be a trusted partner to the Director, helping manage schedules, communication, project follow-up, and cross-functional coordination across global teams.

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our Global Marketing Director. This role is ideal for someone who thrives in a fast-paced, international environment and has prior experience working within marketing or communications teams. You will be a trusted partner to the Director, helping manage schedules, communication, project follow-up, and cross-functional coordination across global teams.

Key Responsibilities:

• Provide high-level administrative support to the Global Marketing Director, including calendar management, travel coordination, meeting preparation, and correspondence handling.
• Serve as a liaison between the Marketing Director and internal/external stakeholders, ensuring timely follow-ups and clear communication.
• Coordinate cross-functional marketing initiatives, meetings, and special projects across global teams.
• Prepare agendas, take meeting minutes, and track action items to ensure deadlines and deliverables are met.
• Assist in the preparation of presentations, reports, and documents often involving brand, campaign, or market-related data.
• Support budget tracking, invoice processing, and vendor communication related to marketing campaigns.
• Manage confidential information with discretion and professionalism.
• Assist with organizing global marketing events, conferences, and team offsites as needed.
• Proactively identify opportunities to improve administrative processes and team efficiency.

Qualifications and Requirements:

• Candidates with prior experience as an Executive Assistant or within a marketing department will be given preference.
• Strong understanding of marketing processes, terminology, and functions.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel) and tools such as Google Workspace, Asana, Trello, or similar.
• Exceptional organizational skills with keen attention to detail.
• Demonstrated ability to manage multiple priorities and deadlines in a dynamic, fast-moving environment.
• High level of professionalism, discretion, and integrity.
• Bachelor s degree in Business Administration, Marketing, Communications, or a related field is a plus.
• Fresh graduates with a strong interest in marketing and executive support roles are encouraged to apply.

What you ll get working with LEDFlex:

• Salary dependent on experience, negotiable
• Desirable working hours (Mon - Fri, 08:30am - 5:30pm) with one hour flexible lunch break
• Annual leave as per UAE law
• Annual flight allowance to home country
• Premium medical insurance

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