Executive Assistant to General Manager (Luxury Retail)

HRsource; Dubai; On-site; AED 100,000 - 150,000; Full time

Job summary

A prestigious luxury brand is seeking a proactive Executive Assistant in Dubai to support their Regional General Manager. This role offers a unique opportunity to be part of a high-profile team, managing complex schedules, travel arrangements, and key stakeholder communications. Ideal candidates will have significant experience in luxury environments and demonstrate strong organizational and communication skills, alongside the ability to handle confidential information with discretion.

Qualifications

• Minimum 5+ years as an Executive Assistant, ideally in luxury or premium environments.
• Fluent in English required; Arabic or French is a plus.
• Discreet and composed with strong attention to detail.

Responsibilities

• Provide seamless administrative support to the Regional GM.
• Organise travel itineraries and manage complex diary scheduling.
• Prepare meeting agendas and manage confidential documents.

Skills

Organisational Talent

Communication Skills

Proactive Nature

Professionalism

Tools

Microsoft Office Suite

Job description

Our client, a prestigious and internationally acclaimed luxury brand, is seeking a highly polished and proactive Executive Assistant to support the Regional General Manager in their Dubai office. This is a rare opportunity to join a globally respected organisation at the heart of its Middle East operations.

As a trusted partner to the Regional GM, you will play a vital role in ensuring the efficiency and effectiveness of the regional leadership office. This is more than a support role—it's a chance to be a key enabler in a fast-paced, high-profile environment within the luxury sector.

Key Responsibilities

• Executive Support: Provide seamless administrative and executive support to the Regional GM, ensuring smooth daily operations across a busy regional agenda.
• Calendar & Diary Management: Handle complex calendar scheduling, ensuring optimal prioritisation of meetings, events, and travel across multiple time zones.
• Travel Coordination: Organise detailed international and domestic travel itineraries, accommodations, and logistics with precision.
• Meeting Preparation & Follow-Up: Prepare agendas, compile briefing documents, take minutes, and track follow-ups for internal and external meetings.
• Stakeholder Liaison: Serve as a key contact for internal teams, global HQ, VIP guests, and external partners, managing communications with professionalism and discretion.
• Event & Conference Support: Assist in the planning and coordination of high-level meetings, conferences, and corporate events in collaboration with internal teams and vendors.
• Document Management: Manage confidential documents, reports, and presentations, ensuring accuracy and integrity.
• Administrative Excellence: Support with general administration tasks including correspondence drafting, expense reporting, HR coordination, and special projects.
• Office Organisation: Maintain an efficient and professional environment within the GM’s office, fostering a productive working space.

Candidate Profile

• Experience: Minimum 5+ years as an Executive Assistant, ideally supporting senior executives within a luxury brand, fashion house, or premium retail environment.
• Language: Fluent English required; Arabic or French is a plus.
• Professionalism: Discreet, composed, and polished in every interaction. Able to manage sensitive information with total confidentiality.
• Organisational Talent: Highly organised with strong attention to detail and the ability to manage multiple tasks and priorities simultaneously.
• Communication Skills: Strong written and verbal communication skills, with confidence engaging across all levels of the organisation.
• Proactive Nature: A self-starter who anticipates needs, solves problems before they arise, and thrives in a high-performance culture.
• Tech Proficiency: Skilled in Microsoft Office Suite; experience with travel management tools and project systems is a plus.
• Cultural Awareness: Adaptable and culturally sensitive; experienced in working within an international and diverse environment.