Executive Assistant to Founder - Hybrid (Dubai-Based)

Uncommonagency; Dubai; Hybrid; USD 60,000 - 90,000; Full time

Job summary

A leading company is seeking a world-class Executive Assistant to support a dynamic founder. This role is critical for managing both business and personal tasks, involving scheduling, inbox management, and operational support in a hybrid work setup. Ideal candidates will have a Type A personality, be detail-oriented, and possess the ability to maintain grace under pressure while ensuring a smooth operational flow.

Benefits

20 days PTO

15 Public / Floating holidays

Quarterly Salary Bonus Incentive

Laptop stipend included

Professional development stipend

Qualifications

• 3+ years of experience supporting a founder, CEO, or senior executive.
• Hands-on experience managing service inboxes and external communications.
• Fluent written and spoken English.

Responsibilities

• Manage the founder’s calendar and prioritize important meetings.
• Fully manage the founder’s inbox and communications.
• Coordinate travel and manage logistics across multiple time zones.

Skills

Attention to Detail

Organization

Communication

Proactive Problem Solving

Emotional Intelligence

Tools

Google Workspace

Slack

WhatsApp

ClickUp

Notion

Job description

We’re looking for a world-class Executive Assistant to support a fast-paced founder and operator working across multiple high-impact ventures in the UAE and globally. Your role is to bring order, calm, and elite-level execution to a busy founder’s life — across business and personal domains.

This is not a generic EA role. You’ll be part gatekeeper, part time architect, part communicator, and part life operator. You’ll proactively manage calendars, inboxes, priorities, and logistics with precision and empathy — while protecting your exec’s time like a hawk.

If you’re a hyper-organized, detail-obsessed, Type A professional who takes immense pride in staying ahead, this role was built for you.

Calendar & Scheduling

• Plan, optimize, and manage the founder’s calendar with daily precision

• Schedule meetings with internal team members, clients, and partners

• Prioritize what truly matters and protect the founder’s time

Inbox & Communications

• Fully manage and triage the founder’s inbox: respond, filter, follow up

• Handle WhatsApp and Slack messages, flag urgent issues, and draft replies

• Weekly time dedicated to managing linkedin Inbox

• Represent the founder in external communications when needed

Meeting Prep & Logistics

• Prepare agendas and materials ahead of meetings

• Handle follow-ups and task tracking post-meeting

• Coordinate travel and manage logistics across multiple time zones

Personal & Family Support

• Schedule health, wellness, and family-related appointments

• Plan date nights, kids’ activities, and family outings

• Handle household admin such as bills, renewals, and gift logistics

Operational & Research Support

• Conduct online research on tools, vendors, and services

• Help streamline priorities and organize workflow in support of the founder’s goals

Who You Are:

• Type A personality: Detail-obsessed, organized, and driven by precision

• Proactive problem solver: You see things before they happen

• Disciplined & accountable: You do what you say — every time

• Confidential & discreet: You know how to protect private and sensitive info

• Emotionally intelligent: You communicate with clarity and tact

• Grace under pressure: You remain calm in the chaos

Requirements:

• 3+ years of experience supporting a founder, CEO, or senior executive

• Hands-on experience managing service inboxes and external communications

• Mastery of Google Workspace, Slack, WhatsApp, and scheduling tools

• Familiarity with ClickUp, Notion, or task/project management systems

• Fluent written and spoken English

Benefits

• 20 days PTO + 15 Public / Floating holidays

• Quarterly Salary Bonus Incentive

• Laptop stipend included

• Professional development stipend to support your growth

• A meaningful, high-trust role at the center of multiple exciting ventures

Work Structure:

• Hybrid: 2 days in-person in Al Barsha, 3 days remote

• Flexible hours, based on the founder’s schedule and responsiveness needs

• Occasional travel: 1–2 trips per year (fully covered)