Executive Assistant to Founder - Hybrid (Dubai-Based)

UN/COMMON; Dubai; Hybrid; USD 50,000 - 70,000; Full time

Job summary

A fast-paced role, seeking a world-class Executive Assistant to support a founder in managing business and personal tasks with precision and empathy. Ideal candidates are hyper-organized individuals with 3+ years of experience, looking for a meaningful role within multiple high-impact ventures in Dubai.

Benefits

20 days PTO + 15 Public / Floating holidays

Quarterly Salary Bonus Incentive

Laptop stipend included

Professional development stipend

Meaningful role at the center of ventures

Qualifications

• 3+ years of experience supporting a founder or senior executive.
• Mastery of Google Workspace and Slack.
• Fluent written and spoken English.

Responsibilities

• Manage calendars and prioritize meetings efficiently.
• Fully manage founder's inbox and external communications.
• Plan logistics across multiple time zones.

Skills

Project Management

Communication

Problem Solving

Attention to Detail

Tools

Google Workspace

Slack

WhatsApp

ClickUp

Notion

Job description

We're looking for a world-class Executive Assistant to support a fast-paced founder and operator working across multiple high-impact ventures in the UAE and globally. Your role is to bring order, calm, and elite-level execution to a busy founder's life — across business and personal domains.

This is not a generic EA role. You'll be part gatekeeper, part time architect, part communicator, and part life operator. You'll proactively manage calendars, inboxes, priorities, and logistics with precision and empathy — while protecting your exec's time like a hawk.

If you're a hyper-organized, detail-obsessed, Type A professional who takes immense pride in staying ahead, this role was built for you.

Requirements

Calendar & Scheduling

• Plan, optimize, and manage the founder's calendar with daily precision
• Schedule meetings with internal team members, clients, and partners
• Prioritize what truly matters and protect the founder's time
  
  

Inbox & Communications

• Fully manage and triage the founder's inbox: respond, filter, follow up
• Handle WhatsApp and Slack messages, flag urgent issues, and draft replies
• Weekly time dedicated to managing linkedin Inbox
• Represent the founder in external communications when needed
  
  

Meeting Prep & Logistics

• Prepare agendas and materials ahead of meetings
• Handle follow-ups and task tracking post-meeting
• Coordinate travel and manage logistics across multiple time zones
  
  

Personal & Family Support

• Schedule health, wellness, and family-related appointments
• Plan date nights, kids' activities, and family outings
• Handle household admin such as bills, renewals, and gift logistics
  
  

Operational & Research Support

• Conduct online research on tools, vendors, and services
• Help streamline priorities and organize workflow in support of the founder's goals
  
  

Who You Are:

• Type A personality: Detail-obsessed, organized, and driven by precision
• Proactive problem solver: You see things before they happen
• Disciplined & accountable: You do what you say — every time
• Confidential & discreet: You know how to protect private and sensitive info
• Emotionally intelligent: You communicate with clarity and tact
• Grace under pressure: You remain calm in the chaos
  
  

Requirements:

• 3+ years of experience supporting a founder, CEO, or senior executive
• Hands-on experience managing service inboxes and external communications
• Mastery of Google Workspace, Slack, WhatsApp, and scheduling tools
• Familiarity with ClickUp, Notion, or task/project management systems
• Fluent written and spoken English
  
  

Benefits

Benefits

• 20 days PTO + 15 Public / Floating holidays
• Quarterly Salary Bonus Incentive
• Laptop stipend included
• Professional development stipend to support your growth
• A meaningful, high-trust role at the center of multiple exciting ventures
  
  

Work Structure:

• Hybrid: 2 days in-person in Al Barsha, 3 days remote
• Flexible hours, based on the founder's schedule and responsiveness needs
• Occasional travel: 1-2 trips per year (fully covered)