Executive Assistant to Chief Financial Officer

RAK Free Trade Zone; Dubai; On-site; AED 22,000; Full time

Job summary

A professional services company in Dubai is seeking an Executive Assistant to support the Chief Financial Officer. This position involves managing office operations, scheduling meetings, handling communication with clients and government entities, and ensuring confidentiality in all matters. The ideal candidate will have at least 5 years of experience in a similar role, preferably within professional services in the Middle East.

Qualifications

• Minimum of 5 years’ experience in a PA/EA role.
• Ability to support a team.
• Experience of working within professional services.
• Middle East work experience preferable.

Responsibilities

• Manage day-to-day office operations with discretion.
• Arrange and schedule meetings and prepare relevant documents.
• Manage relationships with internal and external parties.
• Provide full logistical support for travel arrangements.
• Process expense claims.
• Ensure timely document control.

Skills

Office operations management

Meeting scheduling

Relationship management

Diary management

Logistical support for travel

Document management

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Executive Assistant to Chief Financial Officer

A professional services company based in Dubai is currently looking to recruit an Executive Assistant to support the Chief Financial Officer.

Responsibilities

• Day to day office operations, exercising the utmost discretion at all times.
• Arrange and schedule meetings, prepare agendas and relevant documents.
• Manage relationships with internal and external parties such as government entities, clients, service providers etc, providing information and handling issues independently.
• Extensive Outlook diary, email & contacts management.
• Full logistical support for travel including and not limited to flights, hotels and visa processing.
• Process expense claims relating to travel and other corporate expenses.
• Manage executive filing and data management systems ensuring timely and accurate document control.
• Respond to routine correspondence and maintain organized filing and follow-up systems for all correspondence.
• Respond and greet visitors in a welcoming and efficient manner.
• Manage telephone calls.
• Undertake research when required.
• Assist in personal issues and maintain complete confidentiality.
• Transcribe dictation and typing of documents using Microsoft Word, Excel or PowerPoint.
• Oversee messenger/courier activities.
• Additional duties / assignments as directed.

Salary c22K AED

Qualifications

• A minimum of 5 years’ experience in a PA/EA role.
• Ability to support a team.
• Experience of working within professional services.
• Middle East work experience preferable.

About The Company

Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.

Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long term needs of clients and candidates take priority over all else.