Executive Assistant to Chief Executive Officer

TXM Solutions; Dubai; On-site; AED 400,000 - 500,000; Full time

Job summary

A leading solutions provider in Dubai seeks an experienced Executive Assistant to CEO. This role involves managing the CEO’s calendar, coordinating travel, and supporting corporate initiatives. Ideal candidates will have a Bachelor's in Business Administration and 3–5 years in administrative roles, preferably in the UAE. Strong organizational skills and discretion are essential. Competitive compensation offered.

Qualifications

• 3–5 years of proven experience as an Executive Assistant or in a senior-level administrative role.
• Exceptional written and verbal communication skills in English.
• Ability to thrive in a fast-paced environment.

Responsibilities

• Manage and maintain the CEO’s calendar and travel arrangements.
• Serve as the primary point of contact between the CEO and stakeholders.
• Assist with planning and execution of corporate initiatives.

Skills

Strong organizational skills

Excellent communication skills

Discretion and confidentiality

Proficient in Microsoft Office Suite

Education

Bachelor’s degree in Business Administration

Job description

Position Overview

The Executive Assistant (EA) to the CEO provides high-level administrative and organisational support to ensure the smooth and efficient management of the CEO’s office and Hospitality Team. Acting as a trusted gatekeeper, liaison, and strategic support partner, the EA manages schedules, communications, and priorities with the utmost professionalism, discretion, and efficiency.

Key Responsibilities

Administrative Support

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and both domestic and international travel arrangements.
• Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO.
• Organise and coordinate internal and external meetings, including logistics, agendas, and minutes.
• Handle confidential documents and sensitive information with discretion.

Communication & Liaison

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Screen and manage incoming calls, emails, and correspondence.
• Draft, review, and edit official communications and documents as required.

Project Coordination

• Assist with planning and execution of key corporate initiatives and strategic projects.
• Track deliverables, follow up on decisions, and ensure timely completion of tasks.
• Conduct research and compile data for the CEO’s use.

Office Management

• Oversee the day-to-day operations related to the CEO’s office.
• Liaise with HR, Legal, Finance, and external consultants to support business priorities.

Event & Travel Management

• Plan and manage complex travel itineraries, including visa arrangements, accommodation, transportation, and expense reconciliation.
• Organise and coordinate high-profile meetings, events, and corporate hospitality engagements.

Qualifications & Requirements

• Bachelor’s degree in Business Administration or related field.
• 3–5 years of proven experience in an Executive Assistant or senior-level administrative role, preferably within the UAE or GCC region.
• Exceptional written and verbal communication skills in English.
• Advanced proficiency in Microsoft Office Suite and modern productivity tools.
• Strong organisational, multitasking, and time-management skills.
• High degree of discretion and confidentiality in handling sensitive matters.
• Professional demeanour with the ability to thrive in a fast-paced environment and work independently