Executive Assistant to Chief Executive Officer

First Milestone Technology; Dubai; On-site; AED 16,000 - 25,000; Full time

Job summary

A dynamic software solutions company is seeking an experienced Personal Assistant to the CEO. The successful candidate will handle calendar management, email correspondence, and document preparation, ensuring effective communication within the organization. Ideal candidates should have 1-2 years of experience, excellent communication skills, and be proficient in Microsoft Office. This role requires relocation to Bangalore, offering a mid-senior level position in a full-time capacity.

Qualifications

• 1 to 2 years of experience as a Personal Assistant.
• Excellent written and verbal communication skills.
• Proven experience as an Executive Assistant.
• Detail-oriented with ability to multitask.
• Proficiency in Microsoft Office suite.

Responsibilities

• Manage the CEO's calendar and email correspondence.
• Draft documents and notes for meetings.
• Coordinate meeting preparations and deliverables.
• Conduct business data analysis as needed.
• Assist in organizing executive-level events.

Skills

Communication skills

Organizational skills

Multitasking

Detail-oriented

Proficiency in Microsoft Office

Education

Bachelor's or Master’s degree or equivalent experience

Job description

Overview

Executive Assistant to Chief Executive Officer

CodeGama is a dynamic software solutions company headquartered in Bengaluru. Our team comprises passionate and vigorous individuals dedicated to driving software-based solutions for web and mobile application development, blockchain, and crypto development. We take pride in delivering innovative solutions to our clients and continuously pushing the boundaries of technology.

About the Role

Personal Assistant to Chief Executive Officer

We are currently seeking an experienced Personal Assistant to provide top-level assistance to our high-level executives. The ideal candidate will be well-organized and comfortable scheduling meetings, responding to emails, and drafting documents on behalf of the CEO. Additionally, they should excel in coordinating necessary meeting preparations and effectively managing the CEO's schedule.

Responsibilities

• Calendar management for the CEO
• Handling email correspondence and document requests on behalf of the CEO
• Drafting slides, meeting notes, minutes of meetings, and documents for the CEO and / or MD
• Successful completion of critical deliverables to facilitate the CEOs leadership
• Researching, prioritizing, and following up on incoming issues and concerns addressed to the CEO
• Generating various MIS reports for the CEO and coordinating with various departments for necessary reports
• Serving as a bridge for smooth communication between the CEO's office and internal departments
• Supporting the CEO in the preparation and presentation of reports, proposals, budgets, and related activities
• Overseeing coordination and collation of quarterly reports for Board meetings
• Assisting and coordinating strategy planning exercises
• Conducting meaningful business data analysis
• Keeping the CEO well informed of upcoming commitments and responsibilities
• Coordinating and planning top executive corporate meetings and facilitating cross-divisional coordination
• Participating as an adjunct member of the Executive Team and assisting in scheduling and attending all meetings
• Producing and managing information as required
• Arranging Board of CEO's meetings and different executive-level events, as required
• Maintaining and developing systems, procedures, and records in line with the organization's policies and objectives

Qualifications

• 1 to 2 years (Must) of experience preferred as a Personal Assistant.
• Excellent written and verbal communication skills
• Proven experience as an Executive Assistant
• Well-organized, detail-oriented, with the ability to multitask and follow up effectively
• Bachelor's or Master’s degree or equivalent experience
• Proficiency in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Note : Willing to relocate Bangalore (Must)

Employment details

• Industry: IT Services and IT Consulting
• Employment type: Full-time
• Seniority level: Mid-Senior level
• Job function: Administrative

How to apply

Please email your updated resume to [e-mail] if you're interested.

Location: Bangalore