Executive Assistant to Chief Executive Officer

Luna PR; Dubai; On-site; AED 400,000 - 500,000; Full time

Job summary

An award-winning PR and marketing agency is seeking an Executive Assistant to support the CEO. This full-time role in Dubai involves managing travel arrangements, drafting contracts, and anticipating needs. The ideal candidate is organized, proactive, and experienced in fast-paced environments. Join a dynamic team and grow in both administrative and executive areas of development.

Qualifications

• Incredibly organized with a strong attention to detail.
• Quick-thinking and solution-oriented.
• Experience supporting executives or in a fast-paced environment is a plus.

Responsibilities

• Manage complex travel arrangements and itineraries for the CEO and team.
• Draft, review, and manage contracts and agreements with clients.
• Coordinate schedules, meetings, and follow-ups with stakeholders.

Skills

Organizational skills

Problem-solving

Attention to detail

Team collaboration

Adaptability

Tools

Project management tools

Document tracking tools

Job description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Luna PR is an award-winning PR and marketing agency specializing in blockchain, crypto, fintech, and emerging technologies. We help visionary brands amplify their presence through cutting-edge strategies and storytelling.

We’re looking for a sharp, proactive Executive Assistant to support our CEO and team. This is a dynamic role for someone who thrives in a fast-paced environment, can juggle multiple priorities with ease, and isn’t afraid to take initiative.

What You'll Be Doing :

• Manage complex travel arrangements and itineraries for the CEO and team
• Draft, review, and manage contracts and agreements with clients
• Support with visa processes and documentation for team members and visitors
• Handle general office tasks and day-to-day operational needs
• Coordinate schedules, meetings, and follow-ups with internal and external stakeholders
• Anticipate needs and proactively solve problems before they arise

Who You Are :

• Incredibly organized with a strong attention to detail
• A true team player with a “no task too small” mindset
• Comfortable working independently and figuring things out on your own
• Quick-thinking, solution-oriented, and always two steps ahead
• Previous experience supporting executives or working in a fast-paced environment is a plus!

This role is perfect for someone who wants to be at the heart of the action and help drive things forward. If you’re someone who loves to make things happen and gets a buzz from being the go-to person for getting things done-apply now!

Preferred Qualifications :

• Experience assisting with PRO and HR tasks in the UAE. Labor law knowledge.
• Previous exposure to agency or fast-paced work environments.
• Knowledge of project management and document tracking tools.
• Be part of a creative and forward-thinking team in a global agency.
• Opportunity to grow in both administrative and executive professional development areas.
• Dynamic office culture with impactful projects and international clients.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Public Relations and Communications Services

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