Executive Assistant to Chief Executive Officer

OX Human Resources Consultancies; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading company in Dubai seeks a proactive Executive Assistant to support their CEO. The ideal candidate will possess strong organizational and communication skills, manage complex schedules, and handle confidential information with discretion. This is an opportunity to work in a fast-paced environment, supporting high-level executives and contributing to various administrative operations.

Qualifications

• Exceptional written and verbal communication skills in English.
• Proficient in Microsoft Office Suite and Google Workspace.
• Strong organizational and time-management skills.

Responsibilities

• Manage the CEO’s daily calendar and schedule appointments.
• Draft and manage professional correspondence on behalf of the CEO.
• Handle sensitive information and projects with discretion.

Skills

Communication skills

Organizational skills

Time-management skills

Tools

Microsoft Office Suite

Google Workspace

Job description

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will possess exceptional communication skills, excellent judgment, and the ability to manage a wide range of administrative and executive support tasks in a fast-paced and confidential environment.

Key Responsibilities

Executive Support

• Manage the CEO’s daily calendar, including scheduling appointments and coordinating internal and external meetings across various time zones.
• Prepare briefing materials, reports, and presentations for meetings, events, and business trips.
• Follow up with different departments to track the progress of ongoing projects and ensure timely completion.

Communication Management

• Draft, review, and manage professional correspondence on behalf of the CEO.
• Screen and prioritize incoming emails, phone calls, and meeting requests.
• Serve as a liaison between the CEO and senior executives, partners, and external stakeholders.

Confidential Project Coordination

• Handle sensitive information and projects with the highest level of discretion and confidentiality.
• Assist in research, documentation, and the execution of special projects, including business, philanthropic, or media-related initiatives.

Administrative Operations

• Maintain organized records, files, and contact databases.
• Coordinate administrative processes and collaborate with other departments and external agencies as needed.

Requirements

• Exceptional written and verbal communication skills in English.
• Proficient in Microsoft Office Suite, Google Workspace, and modern communication and collaboration tools.
• Proven ability to manage multiple tasks with a high degree of accuracy and professionalism.
• Strong organizational and time-management skills.
• Discreet, reliable, and trustworthy with the ability to handle confidential information.