Executive Assistant to Chief Executive Officer

Sherwood Middle East; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading company in the UAE seeks an Executive Assistant to provide high-level support to the CEO. The ideal candidate will have excellent organizational skills, be fluent in Arabic and English, and possess strong discretion. Responsibilities include calendar management, meeting coordination, and document preparation, ensuring efficient operations within the office.

Qualifications

• Minimum 3 years of experience in a similar executive support role.
• Fluency in Arabic and English is mandatory.
• High level of discretion and confidentiality.

Responsibilities

• Provide administrative support to the CEO.
• Manage and prioritize the CEO's calendar.
• Handle correspondence on behalf of the CEO.

Skills

Organizational skills

Communication

Time Management

Multitasking

Discretion

Education

Bachelor’s degree in business administration

Master’s degree

Tools

MS Office Suite

Job description

Executive Assistant to Chief Executive Officer

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Position Overview :

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate must be a fluent Arabic speaker, capable of handling sensitive and confidential information with discretion and professionalism.

Key Responsibilities :

• Provide comprehensive secretarial and administrative support to the CEO and support day-to-day office requirements including, but not limited to, undertaking basic research, preparing documents and communications, coordinating meetings, and organizing meeting logistics and managing the schedule.
• Manage and maintain the CEO’s calendar, ensuring scheduling efficiency and prioritization of key meetings.
• Coordinate meetings, events, and conference calls, including preparing agendas and materials.
• Handle correspondence on behalf of the CEO, including email management, document preparation, and communication follow-ups.
• Ensure the CEO is well-prepared for meetings by providing briefing materials and background information.
• Organize travel arrangements, including flights, accommodations, and itineraries, ensuring all travel logistics are handled smoothly.
• Act as the primary point of contact between the CEO and internal / external stakeholders.
• Screen and prioritize incoming inquiries, ensuring that urgent matters are addressed promptly.
• Facilitate effective communication between the CEO’s office and various departments.
• Draft and review documents, memos, reports, and presentations for accuracy and clarity before submission
• Assist with the coordination of key administrative projects, tracking milestones and ensuring deadlines are met.
• Support the CEO in preparing materials for board meetings, presentations, and executive reports.
• Monitor action items and follow up on the completion of tasks assigned by the CEO.
• Handle sensitive information with the utmost discretion, ensuring confidentiality is always maintained.
• Manage confidential documents, records, and files with a high level of organization and security.
• Ensure that administrative processes are streamlined and effective to maximize efficiency.
• Provide research support on various projects, helping the CEO with background information and analysis.
• Assist with special initiatives as directed by the CEO, including cross-functional efforts within the organization
• Support duties from other departments when required.

Position Requirements :

• Bachelor’s degree in business administration or a related field; Master’s degree is a plus.
• Minimum 3 years of experience in a similar executive support role.
• Fluency in Arabic and English (written and spoken) is mandatory.
• Strong organizational and time management skills.
• Excellent communication, interpersonal, and multitasking abilities.
• High level of discretion, integrity, and confidentiality.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Chemical Manufacturing

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