Executive Assistant to CEO (Insurance Company)

The Greater Change; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading Insurance Brokerage firm in Dubai is seeking a highly organized Executive Assistant to support senior management and ensure smooth administrative operations. This dual-role opportunity combines office management with executive-level support, offering exposure to both internal operations and client-facing activities. Ideal candidates should have strong communication skills, be detail-oriented, and willing to grow professionally within the insurance industry.

Benefits

Collaborative and supportive work environment

Opportunities for professional growth

Hands-on exposure to operations in a reputed brokerage

Qualifications

• 4-6 years of experience in administration or executive support, preferably in the UAE.
• Detail-oriented and able to handle confidential information with discretion.
• Familiarity with UAE business culture preferred.

Responsibilities

• Act as first point of contact for client queries and manage administrative files.
• Coordinate office administration tasks and maintain CEO's calendar.
• Assist in drafting documents and support internal insurance processes.

Skills

Organizational skills

Time-management

Communication

Proficiency in Microsoft Office Suite

Education

Bachelor's degree or diploma in Business Administration

Job description

About The Role

A leading Insurance Brokerage firm in Dubai is seeking a highly organised and proactive Executive Assistant to support senior management and ensure smooth day-to-day administrative operations. This is a dual-role opportunity that combines office management responsibilities with executive-level support, offering exposure to both internal operations and client-facing activities.

The ideal candidate should be detail-oriented, possess strong communication skills, and be keen to grow professionally within the insurance industry.

Key Responsibilities

• Act as the first point of contact for client queries, providing professional and courteous service.
• Manage and maintain administrative files, including agreements with insurance providers and service vendors.
• Coordinate with outsourced employment service providers on visa, labour, and related documentation.
• Handle daily office administration tasks, including coordination with IT support, printing, procurement, and facility maintenance.
• Maintain and manage the CEO's calendar, appointments, and meeting schedules.
• Assist in drafting documents, correspondence, and reports.
• Learn and support internal insurance processes and maintain a working knowledge of key insurance products.
• Efficiently use insurance company portals and adapt to new software and systems as needed.
• Preference given to candidates familiar with UAE culture, ideally raised in the UAE
  
  
  

Requirements

• Bachelor's degree or diploma in Business Administration or related field.
• 4-6 years of experience in administration, executive support, or office coordination roles, preferably within the UAE.
• Strong organizational and time-management skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information with discretion.
• Proactive and willing to learn about insurance operations and systems.
• Familiarity with UAE business culture is an advantage.
  
  
  

Benefits

What We Offer

• Offered Salary: 6 - 7 K AED Per Month + Other Benefits as per Labour Law
• Collaborative and supportive work environment
• Opportunities for professional growth and development within the insurance sector
• Hands-on exposure to operations and client servicing in a reputed brokerage