Executive Assistant To CEO

PIPECARE Group; Sharjah; On-site; AED 120,000 - 200,000; Full time

Job summary

PIPECARE Group is seeking an experienced Personal Assistant to provide comprehensive support to the CEO. The role involves managing communications, coordinating tasks, and maintaining confidentiality. Candidates should have at least 5 years of experience, proficiency in MS Office, and strong multitasking abilities. Join a leading company in pipeline inspection services committed to diversity and inclusion.

Qualifications

• Minimum of 5 years’ experience working with senior management.
• Ability to handle confidential information with discretion.
• Experience working with diverse cultures.

Responsibilities

• Manage electronic mails and respond to urgent issues.
• Coordinate office-related issues and delegate tasks.
• Maintain the CEO’s diary and schedule.

Skills

Attention to detail

Multitasking

Time management

Communication

Education

Bachelor Degree

Tools

MS Office

Job description

LIN SCAN is seeking an experienced Personal Assistant to provide comprehensive secretarial and administrative support to the CEO, handling highly confidential and sensitive matters.

Key Responsibilities & Authorities

1. Manage electronic mails: read, comprehend, sort, and respond to emails requiring immediate attention.
2. Coordinate and report office-related issues to the CEO; take dictation and respond electronically as advised.
3. Delegate tasks and give instructions to HODs and employees on behalf of the CEO.
4. Maintain corporate confidentiality at all times.
5. Report malfunctions, anomalies, and irregular activities to Top Management.
6. Receive and accommodate CEO’s guests, VIPs, and visitors.
7. Draft, review, and revise general correspondence.
8. Handle and screen incoming calls for the CEO.
9. Respond to internal queries via calls or email.
10. Coordinate HR and Accounts issues such as approvals for travel and hotel bookings.
11. Manage petty cash fund for the CEO’s Office.
12. Maintain and update the CEO’s diary and schedule.
13. Handle instructions regarding personal matters of the CEO.
14. Update and organize database and contact information.
15. Arrange travel plans and meeting schedules abroad.
16. Attend meetings, record minutes, and transcribe them.
17. Initiate and implement corrective actions when necessary.
18. Represent the CEO during absence within delegated capacity.
19. Issue official correspondence on behalf of the CEO when required.

Skills/Experience

• Bachelor Degree (considered an added value).
• Minimum of 5 years’ experience working with senior management.
• Proficiency in MS Office applications.
• Ability to handle confidential information with discretion.
• Experience working with diverse cultures.
• Strong attention to detail, multitasking, time management, and communication skills.

Physical and Mental Requirements

• Ability to lift and carry up to 50 pounds.
• Mobility to walk, climb, and maneuver within various environments.
• Effective communication skills.
• Focus and multitasking capabilities.
• Ability to wear safety equipment as required.
• Personal mobility and reflexes for office duties and travel.

About PIPECARE Group

PIPECARE Group offers advanced In-Line Inspection Services to identify pipeline threats using technologies like Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and more, ensuring precise detection and assessment of pipeline anomalies.

What we do

We provide In-Line Inspection Services supporting integrity management, utilizing cutting-edge technologies detailed on our YouTube channel.

Our inspection technologies include Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, Ultrasonic Crack Detection, and Geometry tools, among others.

Equal Opportunity Employer

We are committed to diversity and inclusion and welcome all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability, genetic information, veteran status, or other protected characteristics.