Executive Assistant to CEO

INDEX Holding; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading corporate company in Dubai seeks an experienced Executive Assistant to manage the CEO’s schedule, handle communications, and ensure strategic initiatives are executed efficiently. The ideal candidate will have over 5 years of experience supporting C-level executives and possess exceptional organizational skills and proficiency in both English and Arabic.

Qualifications

• 5+ years of experience as an Executive Assistant supporting C-level executives.
• Ability to handle sensitive information with discretion and confidentiality.
• Comfortable in a fast-moving environment with rapidly changing priorities.

Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Prepare, edit, and format reports, presentations, and correspondence.
• Liaise with senior executives, clients, and stakeholders.

Skills

Exceptional organizational skills

Excellent written and verbal communication in English and Arabic

Proactive mindset

Microsoft Office suite proficiency

Education

Bachelor's degree or equivalent experience

Job description

Company Description

INDEX Holding is one of the leading corporate companies in the region focusing on events management, textile trading and tailoring, media and interior design, investment and trading in addition to a specialized company in designing & building custom-made exhibition stands. Established in 1928, INDEX Holding prides itself on innovation and excellence in service delivery.

Job Objective

The Executive Assistant will play a critical role in ensuring the CEO’s time is effectively managed, internal and external communications are professional and timely, and strategic priorities are executed efficiently. This role requires a high level of discretion, exceptional organizational skills, and the ability to operate in a fast-paced, dynamic environment.

Key Roles and Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Manage travel and logistics for business trips, including booking travel, preparing itineraries.
• Serve as a gatekeeper and primary point of contact for internal and external communications on behalf of the CEO.
• Prepare, edit, and format reports, presentations, correspondence, and meeting materials.
• Overseeing general office and administrative processes for the CEO's office.
• Coordinate and follow up on key projects, board meetings, and leadership team initiatives.
• Ensure the CEO is well-prepared for meetings, including compiling background materials, agendas, and briefing documents.
• Manage confidential information with the highest level of professionalism and integrity.
• Liaise with senior executives, clients, board members, and other stakeholders.
• Anticipate the needs of the CEO and act proactively to support business priorities.

Qualifications and Skills:

• Bachelor's degree or equivalent experience; advanced degree or certifications are a plus.5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills in both English and Arabic.
• Ability to handle sensitive information with discretion and confidentiality.
• Comfortable in a fast-moving, high-pressure environment with rapidly changing priorities.
• Proactive mindset with a high level of emotional intelligence and professionalism.
• Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)