Executive Assistant to CEO

Kaizen; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

An innovative organization is seeking a dedicated Executive Assistant to the CEO who thrives in a dynamic environment. This vital role involves managing the CEO's calendar, ensuring seamless communication across departments, and supporting various projects. The ideal candidate will demonstrate exceptional organizational skills, a proactive approach to communication, and the ability to handle sensitive information with discretion. Join a forward-thinking company where your contributions will enhance operational efficiency and drive success. If you are ready to make a significant impact, we encourage you to apply and be a part of this exciting journey!

Qualifications

• 5+ years of experience supporting C-level executives in a fast-paced environment.
• Proficiency in Arabic and strong English communication skills required.

Responsibilities

• Manage the CEO's calendar and optimize scheduling for meetings and travel.
• Facilitate communication between the CEO and other executives and teams.

Skills

Proactive Communication

Organizational Skills

Attention to Detail

Interpersonal Skills

Time Management

Discretion

Problem-Solving Skills

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Management

Tools

MS Office Suite

Slack

Zoom

Project Management Software

Job description

As the Executive Assistant to the CEO at Kaizen, you will play a critical role in managing the CEO's calendar, facilitating communication across various departments, and ensuring operational efficiency. This position demands a proactive and organized individual who can handle a fast-paced environment while maintaining professionalism and confidentiality.

Key Responsibilities:

1. Calendar Management: Proactively manage and optimize the CEO's calendar, scheduling meetings, appointments, and travel itineraries with precision.
2. Communication Facilitation: Serve as a liaison between the CEO and other executives, teams, and stakeholders, ensuring timely and clear communication.
3. Meeting Preparation: Prepare briefing materials, agendas, and follow-up documents for meetings and engagements involving the CEO.
4. Confidentiality: Handle sensitive information with discretion and maintain confidentiality regarding corporate matters.
5. Project Management: Support the CEO in various projects, tracking progress, milestones, and deadlines to ensure successful delivery.
6. Event Coordination: Organize internal and external events attended by the CEO, ensuring smooth execution and logistics.

Competencies Needed:

1. Proactive Communication: Ability to address issues effectively and communicate clearly with all levels of management.
2. Organizational Skills: Exceptional ability to manage multiple priorities and work well under pressure.
3. Attention to Detail: High level of accuracy in work, particularly in scheduling and documentation.
4. Interpersonal Skills: Strong ability to build relationships and work collaboratively across teams.
5. Time Management: Manage and prioritize tasks efficiently to meet various demands.
6. Discretion: High degree of professionalism and ethical handling of confidential information.

Outcomes Expected:

1. Effective management of the CEO's time and priorities, leading to increased productivity.
2. Enhanced communication flow within the organization.
3. Successful completion of special projects and initiatives as defined by the CEO.
4. Smooth coordination of events and meetings, contributing to the overall operational effectiveness of the company.

Requirements:

Education: Bachelor’s degree in Business Administration, Management, or a related field.

Experience: Minimum of 5 years of experience supporting C-level executives or senior management, preferably in a fast-paced corporate environment.

Language Skills: Proficiency in Arabic (written and spoken) is required, along with strong English communication skills.

Technical Skills: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Slack, Zoom). Experience with project management software is a plus.

Attention to Detail: Strong attention to detail and exceptional accuracy in documentation and scheduling.

Discretion and Confidentiality: Proven ability to handle sensitive and confidential matters with professionalism.

Problem-Solving Skills: Ability to address challenges efficiently and propose effective solutions.

If you are a highly organized, proactive individual with a proven track record of supporting executives, we invite you to apply and become a vital part of our team at Kaizen.

We can't wait to see what you can bring to our innovative organization!