Executive Assistant to CEO

Talents Hub; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company seeks an Executive Assistant to the CEO to provide high-level administrative support. The role involves managing the CEO's calendar, coordinating meetings, and handling communications with discretion. Ideal candidates will be bilingual in Arabic and English and have a relevant degree and significant experience.

Qualifications

• Arabic speaker with fluency in English.
• 3+ years of experience in an executive assistant or senior administrative role.

Responsibilities

• Manage and maintain the CEO’s calendar, appointments, and travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of the CEO.
• Coordinate executive meetings and follow up on action items.

Skills

Organizational skills

Verbal communication

Written communication

Multitasking

Time management

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Tools

Microsoft Office Suite

Google Workspace

Job description

The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer by handling a wide range of executive-level tasks and confidential matters with discretion. This role ensures efficient operation of the executive office and serves as a liaison between the CEO and internal/external stakeholders.

Key Responsibilities:

Executive Support:

• Manage and maintain the CEO’s calendar, appointments, and travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of the CEO.
• Handle incoming and outgoing communications, including email, phone calls, and meeting requests.
• Meeting Coordination: Schedule, organize, and take minutes for executive meetings, board meetings, and leadership team meetings.
• Follow up on action items and ensure deadlines are met.
• Communication & Liaison Act as a gatekeeper and first point of contact for internal and external inquiries directed to the CEO.
• Draft and proofread communications, speeches, and briefing documents.
• Project Management & Research: Support the CEO in project tracking, market research, and business initiatives.
• Coordinate cross-functional projects and ensure timely progress.
• Confidentiality & Discretion: Maintain strict confidentiality and handle sensitive information with integrity.
• Assist with personal tasks and errands as required.

Qualifications:

• Arabic speaker with fluency in English
• Bachelor’s degree in Business Administration, Communications, or related field.
• 3+ years of experience in an executive assistant or senior administrative role, preferably supporting C-level executives.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficient in Microsoft Office Suite, Google Workspace, and calendar management tools.
• High level of discretion, professionalism, and interpersonal skills.