Executive Assistant / Team Assistant

Hays; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A multinational company in Dubai is seeking an Executive Assistant / Team Assistant to provide vital support to the Head of Department and the team. The role includes managing document flows, organizing meetings, and supervising junior staff. The ideal candidate will be fluent in Arabic and English, with strong communication and planning skills.

Qualifications

• Fluent in Arabic and English (spoken and written); French is a plus.
• Excellent communication skills.
• Hardworking and proactive.

Responsibilities

• Handling and following up on document flow within the team.
• Preparing agendas, organizing meetings, and arranging travel.
• Managing internal and external correspondence.

Skills

Communication

Planning

Self-management

Time management

Tools

Microsoft Office

Job description

Executive Assistant / Team Assistant

Location: Dubai, UAE

Salary: AED 10-12,000 + Benefits

We are seeking an Arabic and English speaking Executive Assistant / Team Assistant for our client, a multinational company. The successful candidate will report to the Head of Department and support the team. Responsibilities include:

1. Handling and following up on document flow within the team.
2. Preparing agendas, organizing meetings, and arranging travel.
3. Coordinating and implementing management decisions and action points by liaising with department heads.
4. Managing all internal and external correspondence, ensuring prompt responses, confidentiality, and proper filing of important documents.
5. Acting as the main liaison between the Head Office and department heads and staff.
6. Preparing presentations as needed.
7. Supervising and guiding junior administrators according to company policies and workflow guidelines.
8. Organizing team meetings and committees, including agenda distribution.
9. Attending, issuing, and maintaining minutes of meetings, and circulating them to concerned members.
10. Participating in the team’s annual meetings.

Candidate Requirements:

Personal Skills

• Excellent communication skills
• Hardworking and proactive
• Effective planning and time management
• Self-management abilities

Key Skills

• Fluent in Arabic and English (spoken and written); French is a plus
• Proficient in Microsoft Office (Excel, PowerPoint)

About The Company

Hays is a leading global recruitment group, specializing in sourcing qualified, professional, and skilled personnel worldwide. Established in Dubai in 2005, our regional offices serve the UAE, Qatar, Oman, Bahrain, Saudi Arabia, and beyond. We offer sector-specific expertise across various industries, including Finance, Architecture, Banking, Construction, Engineering, Healthcare, HR, IT, Logistics, Legal, Office Support, Oil & Gas, Pharma, Supply Chain, and Sales & Marketing. We recently expanded with a new office in Abu Dhabi to better serve our clients across the region.