Executive Assistant / Team Assistant

Hays; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is looking for a dynamic Executive Assistant/Team Assistant to support their operations in Dubai. This role requires fluency in Arabic and English, along with strong organizational and communication skills. You will be responsible for managing document flows, organizing meetings, and ensuring effective communication between departments. This is a fantastic opportunity to work in a multinational environment where your contributions will directly impact the team's success. If you are detail-oriented and thrive in a fast-paced setting, this position is perfect for you.

Qualifications

• Excellent communication skills in Arabic and English.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage document flow and internal/external correspondence.
• Organize meetings and prepare agendas for the team.
• Liaise with department heads to implement management decisions.

Skills

Fluency in Arabic

Fluency in English

Communication Skills

Time Management

Planning

Self-Management

Tools

Microsoft Office (Excel, PowerPoint)

Job description

Executive Assistant / Team Assistant
Dubai, UAE
AED 10-12,000 + Benefits

We are seeking an Arabic and English speaking Executive Assistant/Team Assistant to support a multinational company based in Dubai. Reporting to the Head of the department, the responsibilities include:

1. Handling and following up on document flow to and from the team.
2. Preparing agendas, organizing meetings, and making travel arrangements for the team.
3. Coordinating and ensuring the implementation of management decisions and action points by liaising with department heads.
4. Managing all internal and external correspondences, ensuring prompt responses to important emails, maintaining confidentiality, and safely filing important documents.
5. Acting as the main liaison between the Head Office and department heads and staff.
6. Preparing presentations upon request.
7. Supervising and guiding junior administrators according to established policies and workflows.
8. Arranging team meetings and committees, preparing agendas, and distributing them to concerned members prior to meetings.
9. Attending and documenting minutes of monthly meetings, circulating minutes to relevant parties, and maintaining records.
10. Participating in the team’s Annual Meeting.

The ideal candidate must possess the following:

1. Personal Skills: Good communication skills, hardworking, planning, time management, self-management.
2. Key Skills: Fluency in both Arabic and English (spoken and written); knowledge of French is an advantage. Proficiency in Microsoft Office (Excel, PowerPoint).