Executive Assistant @Siemens Mobility UAE

Siemens Mobility LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global leader in mobility solutions is seeking an Executive Assistant to support country management in Dubai. The ideal candidate will have over 5 years of experience in administrative roles, exceptional communication skills in English, and proficiency in Microsoft Office. This position involves managing office operations, handling confidential communications, and supporting senior leadership. Join a team focused on impactful projects and personal development.

Qualifications

• 5+ years of experience as an Executive Assistant in a multinational environment.
• Proficient in handling confidential information with integrity.
• Strong French communication skills are a plus.

Responsibilities

• Manage daily office operations and administrative tasks.
• Handle confidential correspondence and documentation.
• Prepare agendas, take minutes, and follow up on action items.
• Organize complex travel arrangements and prepare expense reports.

Skills

Analytical abilities

Organizational abilities

Communication skills (English)

Attention to detail

Strategic mindset

Discretion

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Overview

Siemens Mobility (SMO) is the world’s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods—helping to improve the quality of everyday life for millions worldwide.

Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our offerings include rail vehicles, rail automation, road traffic management systems, rail electrification, and services.

In UAE, Siemens Mobility is delivering the signaling, telecom, and power supply systems for the 303 km Abu Dhabi-Sohar railway, which marks the first cross-country railway network in the Middle East, connecting the UAE and Oman.

Today, we are recruiting for an Executive Assistant to the Country Management to join our team in UAE. This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.

Responsibilities

• You will manage daily office operations and administrative tasks, ensuring smooth country management support.
• You will handle confidential correspondence, documentation, and communications with professionalism and discretion.
• You will maintain paper and electronic filing systems to guarantee efficient information flow.
• You will schedule and coordinate appointments, meetings, and events across teams and stakeholders.
• You will prepare agendas, take minutes, and follow up on action items to ensure completion.
• You will liaise with internal and external stakeholders to facilitate timely and effective communication.
• You will organize complex travel arrangements, including flights, accommodations, and detailed itineraries.
• You will prepare and reconcile travel and expense reports, ensuring compliance with company policies.
• You will assist in preparing presentations, reports, charts, and executive briefings for leadership.
• You will support budget preparation and analyze monthly activity to inform management decisions.
• You will assist in integrating and adopting new office technologies and systems for executive teams.
• You will ensure smooth onboarding and usage of digital tools and platforms for daily operations.

Qualifications

• You hold a bachelor’s degree or equivalent education that demonstrates strong analytical and organizational abilities.
• You have 5+ years of experience as an Executive Assistant supporting senior leadership in a matrixed or multinational environment.
• You bring a strategic mindset with exceptional attention to detail and a strong sense of ownership.
• You possess excellent written and verbal communication skills in English, ensuring clear and professional correspondence.
• You demonstrate strong French communication abilities, in writing and speech, regarded as an added advantage.
• You are proficient in Microsoft Office Suite—including Word, Excel, PowerPoint, and Outlook—for efficient daily operations.
• You handle sensitive and confidential information with the highest level of discretion and personal integrity.

What else do I need to know?

As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.

We are looking forward to receiving your online application.

Note: Please note: Only complete applications can be considered in the selection process.