Executive Assistant - Russian Speaker

Inspire Selection | Recruitment Agency; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading recruitment agency is seeking a highly capable Executive Assistant to support the CEO and senior leadership team in Dubai. The role requires exceptional organisational and interpersonal skills, with responsibilities including high-level administrative support, travel coordination, and management of sensitive information. Ideal candidates will possess at least 5 years of experience in a similar role, fluency in English and Russian, and the ability to handle confidential matters with discretion. This position demands flexibility and professionalism in a dynamic business environment.

Qualifications

• Minimum 5 years of experience in a senior-level Executive Assistant or Personal Assistant role.
• Fluency in English and Russian is essential, both written and spoken.
• Proven ability to work autonomously and anticipate needs.

Responsibilities

• Provide high-level administrative and secretarial support to the CEO and Executive Directors.
• Manage and coordinate all aspects of travel arrangements.
• Prepare reports and materials to support executive-level decision-making.

Skills

Organisational skills

Interpersonal skills

Discretion

Communication

Education

Bachelor of Business Administration(Management)

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

We are seeking a highly capable and proactive Executive Assistant to support the CEO and senior leadership team. This role requires someone who can take full ownership of their responsibilities, work independently, and confidently provide guidance to the CEO, rather than simply executing delegated tasks. The ideal candidate will possess exceptional organisational and interpersonal skills, with the ability to manage complex schedules, handle sensitive information with discretion, and operate effectively in a high-pressure, international business environment.

Job Responsibilities:

• Provide high-level administrative and secretarial support to the CEO and Executive Directors, including handling correspondence in both Russian and English.
• Manage and coordinate all aspects of travel arrangements, including itineraries, accommodations, visa requirements, and expense reports.
• Oversee and maintain detailed agendas for executive travel, meetings, and key business events.
• Screen incoming calls, enquiries, and requests, taking initiative to manage or escalate as appropriate.
• Plan and execute internal and external events, including board meetings, trader forums, and high-profile international conferences.
• Monitor and track documentation including incoming correspondence, contracts, and emails; draft responses and ensure follow-up and timely resolution.
• Translate documents and communication between English and Russian where necessary.
• Handle highly confidential and sensitive matters with discretion, across both business and personal domains.
• Prepare reports, briefing notes, presentations, and other materials to support executive-level decision-making.

Skills and Requirements:

• Minimum 5 years of experience in a senior-level Executive Assistant or Personal Assistant role, ideally supporting C-suite executives.
• Fluency in English and Russian is essential, both written and spoken.
• Proven ability to work autonomously, anticipate needs, and act as a trusted advisor to executive leadership.
• Strong organisational skills and attention to detail, with the ability to manage multiple priorities in a dynamic environment.
• High level of discretion and professionalism in handling confidential and sensitive matters.
• Flexibility to accommodate occasional after-hours support and international travel coordination.

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